Secretary (Oa) Jobs

Summary You will serve as a Secretary in the Supervisor of Shipbuilding, Conversion & Repair, Code 101 of SUPSHIP. Responsibilities You will provide a variety of administrative and secretarial duties and also function as the executive assistant to the Executive Director. You will serve as the principal office assistant in support of the work of a very large, complex organization. You will respond to inquiries and administrative/management problems brought by members of the staff and official of the Headquarters office in NAVSEA. You will receive and screen visitors and phone calls from higher organizational levels, other agencies, and representatives of important public and commercial interests. You will provide quick and courteous answers to routing and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files. You will maintain the Executive Director's daily calendar, establish priorities, schedule meetings and appointments, accept or decline invitations, or arrange for substitute representation without prior approval based on personal knowledge. You will remind the Executive Director of appointments, obtain background information on subject matters, and present information to the Executive Director prior to scheduled phones calls, visitors, or meetings. You will draft correspondence on own initiative, based on knowledge of Executive Director's views and preferences. You will compose non-technical correspondence on topics such as office procedures, requests for information, and handling of Congressional or other sensitive matters. You will review correspondence prepared by others for consistency with the Executive Director's policies and personal views. You will make travel arrangements, organize travel to ensure necessary arrangements have been made for personnel, and review travel documents to ensure information is accurate in accordance with regulations. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience equivalent to the next lower pay band, NK-02 (GS-07 Equivalent), in the Federal service or equivalent experience in the private or public sector performing clerical or administrative support functions (e.g. scheduling meetings and appointments, calendar management, correspondence preparation, travel arrangements, data tracking and reporting, storing and retrieving electronic documents, and screening visitors or phone calls) in accordance with established protocols or procedures to ensure management of daily office priorities. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Secretary Series, 0318, Individual Occupational Requirements (IOR): https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ OPM Qualification Standard: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards QUALIFIED TYPIST: This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.