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Scheduling Coordinator Jobs

Company

TransPerfect
Address , New York
Employment type FULL_TIME
Salary
Expires 2023-09-17
Posted at 9 months ago
Job Description
TransPerfect Is More Than Just a Job…
Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.
Scheduling Coordinators are responsible for maintaining a day to day calendar of all client scheduled events, staffing them with the appropriate vendor personnel, and liaising this information between sales, clients, and the vendors. Additionally, they are required to accurately set up the assignments and documentation in various databases in order for it to be followed correctly throughout the life of the assignment internally.
1.DESCRIPTION
  • Assist in educating sales on the scheduling process, and handling correspondence for sales when necessary
  • Document key information in job folders for each assignment in regards to client requests, production needs, and billing
  • Staff those proceedings with applicable independent personnel
  • Confirm the next day’s calendar with all clients / vendors
  • Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
  • Schedule depositions, arbitrations, meetings…etc in our internal database
  • Proactively source new vendors for future assignments
  • Answer client emails in regards to scheduling
  • Answer the office phones as needed
2.REQUIRED SKILLS
  • Ability to work well under pressure while maintaining professionalism
  • Strong attention to detail
  • Multi-tasking capabilities
  • Occasionally handle after hours email responses
  • Excellent and confident communication skills, both written and oral
  • Capable of staying organized throughout the day
3.REQUIRED EXPERIENCE AND QUALIFICATIONS
  • Minimum Bachelor’s degree or its equivalent
4.DESIRED SKILLS AND EXPERIENCE
  • Relevant industry or like-minded office experience
  • Previous challenging / high demand role