Sales Coordinator Jobs

Job Summary:
Reporting to the Operations Supervisor, the SCC Sales Coordinator is responsible for entering sales orders, invoicing sales orders, A/P matching and ensure the accuracy of orders and assist in other sales related duties as required.
Job Responsibilities:
Sales Entry, Purchasing & Invoicing

• Expediting, monitor open PO’s and ensure vendor delivery schedule is as expected
• Provide appropriate paperwork for shipping materials to customer site; ensure all details are correct
• Receive purchase orders and investigating any variance, ensuring accuracy and correcting discrepancies so that documentation can be reconciled
• Ensure all J-SOX guidelines are followed internally, and appropriate signoffs are present
• Process Sales orders – ensure all order details are correct
• Process credit card payments
• Process customer invoices and ensure all order details are accurate and have all required documentation before closing order, also complete Progress Invoicing as required
• Order materials from specified vendors as requested by sales representatives; ensure all costs are correct along with any shipping details

Systems Order Processing

• Approve all supplier invoices and confirm that invoice contains correct JDE PO# as required for AP to process for payment
• Process purchase orders
• Provide accounting copy of processed documentation
• Invoice, close and print invoice and distribute copies accordingly

PODAR (Perform other duties as required)

• Prepare and participate in weekly sales meeting
• File all paperwork (billings, payables, purchase orders)

Logistics and Jobsite Rentals

• Create Freight purchase orders in JDE and send purchase orders to freight vendors
• Create equipment purchase orders in JDE for equipment and send purchase orders to vendors
• Arrange for transportation for third party vendor material based on information provided by sales representatives or project management.
• Arrange for jobsite equipment rentals based on information provided by sales representatives or project management.
• Follow through on equipment rentals to ensure that they are processed in a timely manner

Job Requirements & Qualifications:

• Must have strong commitment to company values and the ability to work in a team and sales driven environment
• College degree preferred
• Good grammar, voice and diction
• Excellent customer service skills (friendly, courteous and helpful)
• Must possess computer proficiency and keyboarding skills including familiarity with the computer programs of Word and Excel.
• At least 2 to 3 years of sales support or customer service experience.
• Prior demonstrated high-level organizational skills
• Ability to efficiently organize and manage multiple priorities.
• Experience and knowledge of JD Edwards is preferred
• Ability to read and interpret documents such as training or procedure manuals and employee handbooks.
• Experience and knowledge in logistics preferred
• Strong work ethic and desire to succeed.

PI222636166