Safety And Worker's Compensation Coordinator

Job Summary Statement

The Safety/Worker’s Compensation Coordinator will assist the Environment, Health, and Safety (EHS) Department in supporting the implementation of safety policies and procedures to ensure a safe and healthy work environment. The Safety/Worker’s Compensation Coordinator will work closely with the EHS Department to maintain accurate records, coordinate safety training programs, and support EHS-related initiatives; will be a point of contact for the EHS Department for workers’ compensation, drug testing, and training records.

Essential Job Duties and Responsibilities

Safety

• DOT – maintains the DQ file, conducts annual reviews and MVRs, ensures physical examinations are renewed, and previous employment verifications are submitted and verified as required.
• Conducts drug and alcohol testing, follows up with MRO results, communicates with HR, and coordinates return to duty.
• Conducts and coordinates safety orientation, golf cart training and contractor safety orientation.
• Coordinates forklift, golf cart classroom, and driver assessment training as needed; ensure candidates show up for scheduled appointments, ensure they sign in; and complete required forms before testing.
• Gathers labor hours every month for safety reports; update monthly metric reports.
• Administers forklift certification process including notification of forklift driver assessment results fail to HR, grading forklift written exam, and issuing badges.
• Creates and maintain EHS files for all employees.
• Prepares and prints out handout EHS information.
• Maintains internal incident log.
• Assists with the Spanish Forklift training.
• Conducts monthly first aid kit audits and periodic safety audits.
• Schedules and tracks monthly EHS Supervisor meetings attendance.

Worker’s Compensation

• Assists with claim management including processing of claims, assisting with arranging medical treatment, management of treatment plan, investigations, and employee conferences.
• Ensures confidential information and files are kept per internal and external guidelines.
• Assists in maintaining summaries of work incidents, work-related accidents, illnesses, claim costs, reserves for open claims and recommendations to maximize employee safety and eliminate hazards and health risks.
• Assists with Return-to-Work Program; tracks employees on Workers’ Comp leave and submits documents to Payroll to ensure payment for Workers’ Comp, vacation and sick days are properly administered during employees’ absences for work-related injuries.
• Obtains all claim information through communication with supervisor, authorized medical providers and workers’ compensation insurance, benefits and payroll departments, and the injured employee.
• Inputs OSHA recordables on OSHA log within 7 days of a recordable injury and submit annual OSHA log.

General/Other

• Issue company and agency ID cards with the correct access levels
• Process payroll deductions for lost badges or keys.
• Creates requisitions for purchase orders and submits paperwork for new vendors.
• Orders all safety and office supplies.
• Codes safety invoices and create files.
• Maintains safety shoe and safety glasses eye program and process reimbursements.
• Any other job duties as required including security functions.

Minimum Requirements and Qualifications

• Education High School Diploma or Equivalent.
• Must be able to handle confidential information.
• English & Spanish language skills Fully bi-lingual in Spanish, able to read, speak and write.
• Experience Two (2) years of equivalent experience or combination of equivalent college education and experience.
• Strong communication skills – oral and written.
• Experience with MS office Excel, Word, Power Point, Outlook.
• Work environment Mainly in office atmosphere and will go to the manufacturing and distribution as needed.
• Math skills Able to add, subtract, multiply and divide.
• Attention to Detail and problem-solving skills, ability to prioritize work.

Preferred Qualifications

• Work effectively as a team contributor on all assignments
• Familiar with Department machine & Products

Igloo’s Code of Coolness

• WE WIN AS A TEAM - Each of us is an expert in our role and we work together to meet our goals. We value communication, honesty and respect and operate with a high degree of integrity. Each one of us makes a difference every day.
• WE’RE SCRAPPY - We treat the business as if it were our own. We do more with less and we have a high sense of urgency to meet the needs of our consumers and customers.
• WE HAVE A POSITIVE CAN-DO ATTITUDE - We see opportunity where others see risk. We go above and beyond our role to get things done for our customers and our teammates.
• WE FAIL FAST - There are few decisions that any of us make that can’t be reversed. We take calculated risks and we hold ourselves accountable for the results. We change course when necessary and we learn from our mistakes. We win because we’re willing to fail.
• WE HAVE FUN - Coolers are a fun business. While we take our work seriously, we don’t take ourselves too seriously. We celebrate our successes as individuals and as a team.