Recruitment Coordinator

The City of Boise Talent Acquisition Team is looking for ambassadors! Join our mission, share our vision, and believe in our values. As a Recruitment Coordinator Sr. for Public Safety, you would provide the Police and Fire Departments with recruiting support.

• Coordinates concurrent cycles of high-volume recruitment and promotional processes and maintains eligibility lists
• Work requires initiative, independent judgment, and attention to detail, under minimal direct supervision with responsibility and authority to delegate tasks
• As part of the Talent Acquisition team, facilitates a high-quality, engaging, and inclusive customer service experience for public safety departments through City of Boise’s recruitment, selection, and pre-employment onboarding processes.
• Demonstrates ability to serve as a steward of the organization's culture to establish a welcoming and high-performing workforce through a commitment to diversity, equity, inclusion, and accessibility
• Provides customer service and explains governing regulations, processes, procedures, and systems to hiring managers and applicants

The City provides top notch healthcare for you and your family at little to no cost. Plus, an actual pension plan, 401k matching, a wellness program, tuition reimbursement, paid parental leave, and more. Imagine that.

Essential Functions:Coordinates ongoing, concurrent cycles of high-volume recruitments for entry-level and lateral police officers and beginning firefighters. Coordinates promotional opportunities aligned with department processes. Administers the recruitment and hiring process through an automated applicant tracking system (ATS). Coordinates competitive testing and scored selection processes, applies veteran's preference, and maintains eligibility lists. Partners with hiring departments at career fairs and recruiting events to generate interest and enthusiasm around city job openings and our competitive total rewards package. Recommends effective advertising platforms and manages job postings on websites, social media, and publications. Drafts offer letters and extends verbal offers. Creates necessary forms and checklists for the hiring process. Verifies completeness and accuracy of recruitment files. (50%)

Welcomes prospective employees to the organization through timely and efficient administration of the city's pre-employment onboarding process. Sends electronic pre-employment onboarding documents and schedules appointments for completion of forms and on-site requirements. Coordinates background investigations. Refers incidents discovered during pre-employment onboarding that could preclude employment to manager or director. Schedules start dates and new employee orientation. Ensures communication to candidates and hiring managers are open and messages are consistent. Utilizes onboarding transparency tools and updates supervisor resources. Maintains strict confidentiality of personally identifying information and personal health information in accordance with law. (30%)

Enters data in applicant tracking system and document management database(s) to ensure candidates are processed and entered in city systems. Maintains and audits I-9 files for compliance, retention, and destruction. Compiles regular and ad-hoc reports to reflect hiring metrics and trends. (20%)

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Total Percentage = 100%

Requirements:Required Knowledge, Experience, And Training

• 3 years of professional human resources experience in administration, recruiting, or program coordination; or
• Bachelor's degree in Human Resource Management, Public Administration, Business, or related field, and;
• An equivalent combination of education and/or experience to demonstrate the knowledge, skills, and abilities of the position.

Level of Knowledge:

• Program development and implementation
• Data collection, analysis, reporting and research techniques; principles and practices of proper and effective business communication including accurate spelling, grammar and punctuation
• Techniques and procedures of classification and compensation
• Functional knowledge of federal, state, and local employment laws and regulations
• Software applications used in spreadsheet, data analysis, word processing, report presentation, internet applications, and publishing.
• Employee recruitment and selection principles and practices

Ability To:

• Prepare clear, concise, and accurate correspondence, documents, reports, presentations, and other communication materials
• Utilize interpersonal skills to create a positive atmosphere
• Negotiate with others to reach a consensus or compliance as needed
• Exercise tact and diplomacy dealing with sensitive and confidential information
• Individuals must be capable of operating vehicles safely and have an acceptable driving record.
• Complete assignments in a timely fashion
• Make arrangements from brief instructions
• Display an attitude of cooperation and work harmoniously with all levels of City employees and the public
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
• Speak to members of the public and other businesses, both privately and publicly
• Understand and comply with all rules, policies, and regulations
• Coordinate multiple projects through strong organizational skills with emphasis placed on detail and accuracy of information
• Collect, organize, and compile data for a variety of reports
• Maintain strict confidentiality of work
• Apply techniques of human resources management and administration
• Interpret, explain, and ensure processes are conducted within governing regulations and procedures
• Communicate effectively in the English language at a level necessary for efficient job performance
• Maintain prompt and regular attendance

Preferred Knowledge, Experience, And Training

• 5 years of human resources generalist and recruitment services, or;
• Professional Human Resources certification.
• Bachelor's degree in Human Resource Management, Public Administration, Business, or related field, and
• An equivalent combination of education and/or experience

Licensing And Other Requirements

• Valid Driver's License.Special Requirements

Applicants must be able to pass:

• Driving Record Check
• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Criminal Justice Information System background check (CJIS)