Recruitment Administrative Assistant

61st Street Service Corporation a leader in providing highly skilled employees that support and facilitate the delivery of world-class patient-centered care through one of the top healthcare provider networks in New York is looking for Administrative Assistant to support their Recruitment Department.

The Recruitment Administrative Assistant plays an integral role in supporting with the full-cycle recruitment process for the company’s Staffing Xpress program. The Assistant is responsible for providing administrative and logistical support for company-wide recruitment efforts and will work closely with the Talent Acquisition Specialist and Manager of the program, assisting with the screening and interview process and providing other support as needed.

Responsibilities:

• Posting of positions in ATS system / LinkedIn etc.
• Coordinate hiring activities for selected candidates.
• Work alongside SC Directors and TAS to ensure successful administration of Staffing Xpress
• Assist in arranging face-to-face or virtual interviews with Talent Acquisition Specialist
• Submittal of Requisitions upon request
• Schedule interviews and keep calendars for all hiring teams and candidates.
• Coordinate and schedule screenings and 1st interviews on behalf of the Talent Acquisition Specialist.
• Assist with preparation of publicity/recruitment materials & PowerPoint presentations.
• Assists with resume reviews and screenings.
• Other related duties as assigned.
• Submit finalist form to the HR onboarding team.
• Help develop marketing initiatives to advertise job vacancies through job sites and social media as well as in person job fairs.
• Suggest innovative approaches towards developing better recruitment practices.
• Assist with completion and submission of final Candidates profiles for submittal to the team.
• Resolve issues as fast as possible (e.g., interview cancellations)
• Handle applicant records and paperwork: Finalist Form, NHR, Applicant interview.
• Maintain candidate database.
• Research for job fairs, job boards and relevant organizations to create a candidate pipeline
• Coordinate panel interviews meetings.
• Manage quarterly calendar for dept recruitment volunteers.
• Undertake clerical duties to ensure optimal communication of the program.
• Report to the manager on the status of the interview and selection process.

Essential Skills:

• Prior Experience with ATS system helpful
• Strong computer skills, Proficiency in Windows and Microsoft Word and Excel required.
• Strong oral, written and presentation communication skills.
• Excellent people skills
• Ability to meet deadlines and targets.
• Excellent organizational skills
• Ability to manage competing demands and to exercise independent judgment is critical, as well as interpersonal skills.

Qualifications:

• Prior experience with onboarding /recruitment preferred.
• Minimum Education: High School Diploma / GED required.
• A minimum of two years’ administrative experience required.
• Bachelor’s degree in human resources or a related field preferred.