Recruiting Operations Associate

WHO WE ARE

We were founded in 1969, with a single idea in mind: to help people and organizations achieve their greatest potential. This vision has become today’s reality. We deliver strategy, experience, and service to every client engagement. Morgan Samuels offers a broad spectrum of results-driven solutions that leverage human capital and transform businesses. The variables are many. We work in categories from engineering and construction to leading edge tech, and we offer services throughout the life stage of business.

THE ROLE

The Recruiting Operations Associate will be responsible for providing administrative support and project coordination. This position requires someone with a basic business background who is able to work independently, is driven, and able to quickly respond to shifting priorities in a fast-paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail.

Specific responsibilities include:

- Assisting in ensuring job searches are conducted at a best-in-class level and exceed our client’s expectations.

- Maintaining schedule and travel arrangements, including itinerary, organizing flights, and hotel accommodations, as well as coordinating all logistics for candidate travel on searches.

- Proactively schedule internal and external meetings; managing logistics to include video and/or phone conferences and meeting rooms as needed.

- Serve as thought partner to Partner(s) supported.

- Management of multiple internal and external calendars both domestically and internationally.

- Supporting business development initiatives, including securing and coordinating meetings, following up with prospective clients, and preparing required materials.

- Creating and reviewing client correspondence and proposal letters, status reports, and references. - Project work that is focused on quality and process improvement (including projects related to business development, research, marketing, and recruiting).

- Acting as a thought partner with the internal team and preparing presentation materials using PowerPoint, Excel and other appropriate tools to develop a presentation deck.

- Actively leading the organization to build upon the current team-oriented culture. Working cross functionally, driving results, and ensuring consistency in execution

QUALIFICATIONS

The ideal candidate must possess excellent communications skills, have strong analytical and problem-solving capabilities, well developed business acumen, and demonstrate confidence in meeting tight deadlines, while managing multiple projects. Attention to detail is a must.

In addition, we are specifically looking for all the following experience in a prospective Recruiting Operations Associate:

- At least three years of work experience in a fast-paced, deadline-driven corporate or consulting environment, with a proven ability to interact and thrive in a matrix or highly ambiguous environment.

- At least three years of direct project management experience on behalf of an executive, which includes acting as the executive’s right hand, as well as being an ambassador on behalf of the executive and the company, by answering phones, e-mailing, scheduling, and coordinating, and proofreading and editing documents.

- Ability to manage multiple projects and work assignments while remaining calm and poised under time constraints and competing priorities.

- Excellent interpersonal skills both in person and by phone, with high professionalism.

- Ability to think/work independently and accomplish projects with little supervision, as most of the time will be spent working remotely.

- Ability to maintain alignment and keep up with the rigor of remote teamwork.

- Highly skilled in organizing thoughts, time and efforts.

- A strong level of business acumen defined as familiarity with common industry, function, and financial terms.

- Strong proofreading skills, including advanced proficiency with creating and editing documents in all Microsoft Office programs.

EDUCATION

An undergraduate degree paired with professional experience is required.