Records Coordinator I, Ii, Or Iii

Performs highly complex records management work coordinating the classification, retention, disposition, and protection of
Department records for a district or division in accordance with state-mandated laws concerning document and records retention and disposition requirements. Work requires contact with Department staff, other state agencies, contractors, and the public. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Records Coordinator I:

• Creates and/or maintains records tracking databases.
• Logs, files, and cross-references correspondence; and verifies documents/records.
• Scans documents for conversion to electronic imaging.
• Assists in maintaining the district/division records file plan.

Records Coordinator II:
In addition to the duties listed above:

• Communicates records and information management rules, policies, and procedures.
• Performs other job responsibilities as assigned.
• Maintains the district/division records file plan.
• Researches and responds to requests for documentation and records.

Records Coordinator III:
In addition to the duties listed above:

• Performs other job responsibilities as assigned.
• Establishes and maintains the district/division records file plan.

Minimum Qualifications:
Experience:
Records Coordinator I: 1 year experience in administrative, general clerical, library, records management, or related experience.
Records Coordinator II:3 years experience in administrative, general clerical, library, records management, or related experience.
Records Coordinator III: 4 years experience in administrative, general clerical, library, records management, or related experience.
All Levels:

• Education: Bachelor's Degree in related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
• Related graduate level education may be substituted for experience on a year per year basis.
• Experience can be satisfied by fulltime or prorated part-time equivalent. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Competencies:

• Records management principles and procedures
• Customer service and public relations for maintaining effective working relationships with individuals and groups
• Analyzing and organizing data
• Collaborates and cooperates with others and builds effective working relationships with internal and external members to accomplish organizational goals
• Communicating technical information effectively
• Automated records storage and database retrieval systems
• Using computers, applications and systems
• Analyzing and organizing business and technical data

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Position Information
TxDOT's San Antonio District is looking for a Records Coordinator I, II, or III to work out of our District Laboratory and join our Quality Management Team. Our team is responsible for ensuring that all testing performed in our state highways meet the requirements of our Quality Assurance Program.
We are looking for a proactive individual that has the ability to communicate effectively and be able to contact multiple entities in order to resolve daily issues. In addition, this individual must have the ability to request and revise submitted documents and store them in accordance with our records retention system.
Starting Yearly Salary:
Records Coordinator I (B14): $31,144.00 - $42,146.00
Records Coordinator II (B16): $34,918.00 - $47,275.00
Records Coordinator III (B18): $39,521.00 - $54,584.00
This position is for (1) Records Coordinator I, II, or III depending on business need and applicant's qualifications. TxDOT reserves the sole right in determining the level of position based on business needs and the applicants work experience, education, skill level and all other appropriate factors
Benefits And Perks
At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Career Development Programs/Opportunities for advancement
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• On the Job Training
• Paid Leave/Holidays
• Retirement Pension
• Low Turnover
• Health Premiums paid at 100% for full-time employees
• Alternative Work Schedules

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Job
General Servs/Contracts/Purch
Schedule
Full-time
Employee Status
Regular
Job Type
Standard
Job Level
Non-Management
Job Posting
May 9, 2023, 8:51:08 AM
State Job Title/s
Archivist I, Archivist II, Archivist III
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information