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Company | ServiceNow |
Address | Santa Clara, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | IT Services and IT Consulting |
Expires | 2023-07-23 |
Posted at | 10 months ago |
Company Description
- Provide administrative support to multiple Marketing VPs by proactively managing calendar priorities and effectively resolving conflicts
- Assist with special project work to support each team’s goals, as needed
- Coordinate internal and external meetings including, but not limited to, team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers
- Apply discipline and rigor around meetings, ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
- Manage onsite meetings and act as lead event coordinator to ensure: budget management, food and beverage ordering, social and team building activities, and promoting all planning needs to relevant participants in a timely manner
- Meeting and interview preparation. Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews
- Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling and being a point of contact for new hire
- Effectively interface with employees from other groups within ServiceNow and Senior Executives inside and outside the company, recognizing key stakeholders within the organizations
- Book appropriate domestic and international travel within ServiceNow’s travel policy, taking into account travel Visas, costs and proper documentation
- Provide onboarding support for new vendors and agencies when needed, ensuring they have the right access and documents/enablement required to get them up and running
- Expense management duties, which includes submitting expense reports and receipts in a timely manner
- Support internal meetings by creating proposed agendas and topics, managing relevant meeting notes, and communicating next steps
- Proactive, one step ahead work ethic, attitude, and approach
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment and judgement
- 6+ years of administrative assistant experience
- Technical wizard with Word, Outlook, PowerPoint, Zoom, Concur Associate degree in Business Administration or related field
- Ability to drive schedules and agendas with deeper understanding of context
- Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
- Able to multi-task and juggle multiple calendars, teams and requests
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