Project Management Coordinator Jobs

The University of Iowa Facilities Management, Design & Construction is seeking a Project Management Coordinator. This position works with Design Project Managers and Construction Managers on all aspects of project management for capital and non-capital projects. This position assists with planning, coordination, and oversight of various aspects of repair, remodel, and capital improvement projects; prepares written documents, and oversees coordination for the review of specifications and drawings for these various projects. This position collaborates with the project management staff in their oversight of this type of work as performed by architects, engineers, contractors, and vendors; and assists with the coordination of capital improvement projects under the department's purview.

This position is eligible for a combination of on-campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

Duties To Include

• Coordinates multiple tasks and prioritization of activities. Provides honest, clear, and timely feedback. Demonstrates good listening and reasoning skills.
• Uses knowledge of construction processes, contracts, reallocations, scheduling and tracking of various items: project document reviews, contracts, invoices, specifications, and other assorted design and construction project related documentation to support professional project management services.
• Serves as a liaison between Design and Construction and various constituents to coordinate all project processes – contracts, design and construction documents, change orders, amendments, design reviews, meetings, project close out, email management, and other internal project documents.
• Prepares contractual documents and conducts review of change orders, invoices, and pay applications.
• Distributes information schedules, work plans, and various other informational databases to project team members and stakeholders.

Location: University Services Building (USB)

Schedule: Monday-Friday, 8am-4:30pm

About Facilities Management Design & Construction

Design & Construction leads a comprehensive and cooperative approach to design and construction excellence in creating a campus that is consistent with the University of Iowa’s status as one of the nation’s leading academic/research institutions. We support the University’s mission to educate, provide community service and encourage environmental sustainability. Design & Construction takes an integrated and sustainable approach to the long-term planning and management of the University of Iowa’s land, buildings, and historic resources.

Required Qualifications

• Working proficiency in computer software applications, including Microsoft Office programs.
• Experience in an institutional or other complex customer environment.
• Understanding of design and construction industry, including terms and procedures.
• Ability to work with a diverse group of staff at all levels of an organization.
• Excellent written and verbal communication skills.
• Bachelor's degree or an equivalent combination of education and experience.
• Professional experience (typically 6 months-1year) of related administrative experience, including project management, budgeting and scheduling.
• Experience administratively supporting multiple individuals in a fast-paced, multi-task environment.

Desired Qualifications

• Six months - 3 years of experience in the design and construction industry, including experience understanding contracts and/or project manual specifications.
• Experience working with Architectural and Engineering documents.
• Experience in a higher education facilities management or complex institutional organization.
• Experience with the following applications: SharePoint, Bluebeam and/or Adobe.

Position And Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Andy Brus at [email protected] or 319-467-1454.

Additional Information

• Work Modality Options: Hybrid within Iowa
• Schedule: Full-time
• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific

Compensation

• Pay Level: 2B

Contact Information

• Organization: Finance & Operations (General)
• Contact Email: [email protected]
• Contact Name: Andy Brus