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It Project Coordinator Jobs

Company

Wilson Sonsini Goodrich & Rosati
Address , Palo Alto, 94304, Ca
Employment type FULL_TIME
Salary $32.69 - $44.23 an hour
Expires 2023-07-14
Posted at 1 year ago
Job Description
Wilson Sonsini Goodrich & Rosati is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.
The firm is currently looking for an IT Project Coordinator to provide support to different groups within the firm as well as the Project Management team. This position is responsible for coordinating meetings, resources and managing various administrative tasks with the goal of ensuring projects are completed successfully as well as provide administrative oversight to the firm’s Smartsheet account.
The ideal candidate will possess great work ethic, judgement, prioritization skills and is detailed. Is self-motivated, takes ownership of tasks and can work independently to achieve results. This role plays a key role within the Project Management group to ensure that various aspects of day-to-day goals are accomplished and that firm goals are met.
Responsibilities:
Project Administration
  • Provide analytical support to manager in executing assigned projects
  • Organize and maintain project files and databases
  • Develop project reports for management and clients
  • Ensure all the necessary agreements are in place for each project
  • Enhance department by accepting ownership for accomplishing requests and exploring opportunities to add value to the department
  • Provide general administrative support for projects
  • Follow production, productivity, quality, and customer-service standards, resolving operational problems and identifying work process improvements
  • Responsible for completion and implementation of Smartsheet solutions
  • Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents
  • Ensure standards and requirements are met throughout the project lifecycle
Project Coordination
  • Interact with various internal and external teams to coordinate project activities
  • Work with project manager to help prepare project timelines and budgets
  • Attend and host project meetings and follow-up with outstanding tasks
  • Assign project tasks to internal teams and assist with schedule management.
  • Create and maintain comprehensive project documentation, plans and reports
  • Coordinate project schedules, resources, equipment, and status information
  • Monitor project progress and address issues as they arise
  • Oversee and ensure success in all aspects of specific projects as well as generally for all projects for teams within the firm
  • Coordinate and host department project review meetings
Project Management
  • Assist in project design and development activities
  • Assist with monitoring project budgets and preparing status presentations
  • Monitor project schedules regularly to determine any delays or deviations
  • Break projects into actionable tasks and set timeframes
  • Track project progress and ensure all project activities are completed on-time
  • Help to produce project plans and reports
  • Participate in project design meetings and recommend improvements as needed
  • Help to determine requirements and assign tasks to team members
  • Monitor schedules to see that deadlines are met
  • Act as a point of contact for the assigned projects
Qualifications:
  • Advanced Smartsheet experience
  • Ability to work independently and drive results with minimal supervision
  • Demonstrated understanding of IT project management concepts
  • Excellent customer service, decision making and analytical skills
  • Ability to grow positive working relationships with colleagues at all organizational levels
  • Solid organizational skills, including multitasking and time-management
  • Build and maintain positive and productive inter-departmental working relationships
  • Bachelor’s degree required
  • Experience in project management from conception to delivery
  • Experience working with management at all levels
  • Experience working with remote teams with the ability to adapt to change
  • Law firm experience preferred
  • Advanced Microsoft Office experience
  • Strong client-facing and teamwork skills
  • Excellent time management, verbal and written communication skills
  • Flexible and able to multitask on several different aspects of a project or on multiple projects
  • Ability to work effectively under pressure
  • Self-starter, critical thinker, strong attention to detail
  • Proven work experience as a Project Coordinator
  • Ability to manage stress and demonstrated soft skills
The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $32.69 - $44.23 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
Benefits information can be found
here
. Equal Opportunity Employer (EOE).