Project Billing Specialist Jobs

The National Center for State Courts (NCSC) is an independent, non-profit court improvement organization. NCSC's services-research, information services, education, consulting, association management and technical assistance-are focused on helping courts plan, make decisions, and implement improvements that save time and money, while ensuring judicial administration that supports fair and impartial decision-making. For additional information, visit NCSC.org
The Project Billing Specialist will provide professional level accounting support through the preparation of reports and invoices; monitoring of program plans, incurred expenses and supporting documentation to ensure timely and compliant processing of program related financial reports and expense related documents.
This role has the option to be remote with the ability to be in the Headquarters office (Williamsburg, VA) twice a month.

• Creating budget reports that will be the basis of seeking prior approval from the Grants Officer before such costs are incurred
• Demonstrates conduct that upholds the basic Core Values of NCSC
• Working with field office staff on a continuous basis throughout the month to ensure that transactions in field office accounting systems are complete and accurate and have the necessary supporting documentation
• Preparing a detailed line-item breakout of actual vs. intended expenditures in addition to the standard SF-425 reporting for submission
• Maintaining written records to support all allowable costs which are claimed as NCSC's contribution to cost participation
• Preparing NCSC's invoice, monthly Other Direct Costs report, shared cost itemized table and detailed budget summary chart as part of the payment request package for submission to Accounting for approval
• Monitoring program plans and up-coming activities for "special and unusual costs" not included in the approved summary and detailed budgets
• Preparing the Standard Form (SF) 270 Request for Advance or Reimbursement Payments on a monthly basis and submitting to Accounting for approval taking into consideration the amount of expenditures already incurred, the amount of anticipated expenditures for the up-coming period less any unexpended funds remaining from previous periods
• Reviewing monthly unused e-ticket report to ensure that they are correctly reported in the accounting records before submission
• Reviewing monthly VAT report prepared by Field Office prior to submission
• Interfacing with the Grant Officer's Representative regarding any ad hoc reporting requests

• Knowledge of GAAP at a level that demonstrates the ability to perform duties and responsibilities of the position independently and to achieve outcomes that meet required standards
• Supporting projects funded by USAID and other donor agencies/organizations, preferred
• 2+ years' experience performing accounting support for government contractors
• Associates degree in accounting or finance
• Deltek/Costpoint knowledge, preferred

• Experience with standard financial systems
• Basic accounting skills
• Understanding of indirect cost rate structures
• Grants and contracts administration experience
• Knowledge of federal rules in 2 CFR 200
• Excel proficiency in building spreadsheets, preparing reports, and manipulating data

The annual starting salary for this role is between $55,000 - $60,000, factors which affect starting pay within the range include skills, education and experience and other qualifications as it relates to the position.
This position closes on May 22, 2023. Please submit your resume and cover letter in addition to your completed NCSC application. For the reference section, include professional references only with at least one previous or current supervisor.
Trusted Leadership. Proven Solutions. Better Courts. Come join the NCSC Team.