Project Assistant Jobs

Description
Position at Layton Construction Company, LLC
Headquartered in Salt Lake City and supported by 12 offices nationally, at Layton we're builders and we're family! Through delivering predictable outcomes, we've been inspiring confidence in our customers since 1953. We know that behind every project are the highly skilled people making it happen every day, which makes investing in hiring, developing, and retaining the brightest minds a top priority. We want the opportunity to help you achieve your career goals.
Joining Layton isn't just a new job, it's a career move that will provide lasting success for you and your family!
This Position is onsite, remote work is not available.
Duties

• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
• Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
• Drafts, transmits, and files correspondence.
• Assists in bidding and in developing scope of work for trade contractors.
• Ensures timely responses from subcontractors for contract paperwork.
• Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
• Distributes change requests and follows up for pricing changes.
• Prepares agendas and other preconstruction meeting documents.
• Performs other related duties as assigned.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• May administer contracts and purchase orders as assigned by leadership.
• Creates and maintains project checklist.
• Assists in estimate and buyout of projects.
• Records and/or transcribes minutes at the preconstruction meeting.
• Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
• Instructs project team in organized filing system and assures its proper use.
• Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.

Qualifications

• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has excellent written and verbal communication skills.
• One to two years post high school administrative assistant training preferred.
• Previous experience working in an administrative role in a construction company preferred.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• Has at least 2 years’ experience in secretarial or administrative work.
• Has the ability to accomplish routine tasks.
• High school diploma or equivalent.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Types a minimum of 50 wpm.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement - Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.