Program Assistant 1, Psychiatry Education

Requisition ID

req26633

Working Title

Program Assistant 1, Psychiatry Education

Position Grade

08

Position Summary

The UNM Department of Psychiatry & Behavioral Sciences is seeking a Program Assistant 1 to support our Education Division. This individual must enjoy interacting with people, be great at organizing data and projects, skilled using and learning various software, thrive in a fast-paced environment, and appreciate being part of a friendly, hard-working team.
This position is heavily administrative and supports all aspects of the Psychiatry Fellowships. The program assistant will provide support for the program directors and assist education faculty and the Program Specialist in day-to-day operations as well as events.
Job duties include: entering and maintaining complex schedules and data using web-based programs; creating and managing seminar QR codes and attendance; tracking, managing and entering trainee and faculty evaluations; working with trainees and faculty in coordinating adjustments to individual rotations and schedules.
Our program assistant will compose and edit correspondence for dictation; prepare, transcribe, edit and distribute agendas and minutes for meetings; collect data and run reports; maintain files and distribute course materials. They will also record and report leave for trainees, manage funds, coordinate travel and process reimbursements, hold a UNM purchasing card, process reimbursements and order supplies. Will answer phones and respond to inquiries for the Education Division.
The assistant will play an integral role with all events including receptions and retreats. They will help with events including recruitment, orientation, graduation and didactics for learners-organizing and coordinating virtual interviews, setting up technology, gathering and tracking evaluation data and communicate/coordinate with applicants.

Position reports entirely on-site, HSC campus.

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. The Education Division of the Department administers the training programs of Psychiatry Residents, Psychiatry Fellowships, Psychology Interns, Medical Students, and Psychology Post-Docs.
Learn more about us at https://hsc.unm.edu/medicine/departments/psychiatry/

If you are a quick learner, self-motivated, have exceptional computer and customer service skills, and take pride in your work, apply now!

See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Additional Requirements

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Psych Child Adolescent Div C A (451C)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $16.88 - $21.72

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

8/18/2023

Eligible for Remote Work

No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To be considered, applicant must supply: 1. A complete on-line application including hours worked for each position; 2. Cover letter; 3. Current resume. The final candidate must supply three references - only past/present supervisors who the hiring official can contact are acceptable - and proof of meeting minimum job requirements which may require official transcript(s).

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.