Payroll Timekeeper Coordinator Jobs

Deployed Services serves as a dedicated strategic partner to government and other clients. We seek to hire people who share our dedication to excellence, our passion for the work, and our commitment to a collaborative and inclusive work environment.

Summary:

The Payroll Timekeeper Coordinator is responsible for gathering and compiling time sheet data and employee hours for submission across all functions. The Payroll Timekeeper Coordinator will review payroll data submitted by employees or by departments within the organization. The Payroll Timekeeper Coordinator ensures that all employees are accounted for and that time sheets accurately reflect hours worked. In addition to performing a wide variety of general administrative tasks.

Essential Functions:

• Perform general clerical duties including but not limited to filing, photocopying, faxing, scanning, and mailing
• Ensure that all employees are accounted for and that time sheets accurately reflect hours worked
• Assist other administrative staff with overflow work
• Provide general administrative and clerical support including but not limited to:
  • Provide professional, efficient, and accurate administrative support to team members
  • Schedule appointments, meetings and take messages
  • Write and review memos and letters
  • Assist in the assembly of reports, ensuring accuracy and timeliness
  • Assist other administrative staff with overflow work
• Attend virtual meetings as needed
• Ensure accuracy of employee timecards; compare timesheets with Daily Field Reports, shift sheets and work schedules
• Manage day-to-day staffing requirements, plan, and assign work schedules, gather and compile timesheet data and employee hours for submission across departments
• Coordinate with the site leadership and HR on employee pay discrepancies
• Write and review memos and letters
• Provide professional, efficient, and accurate administrative support to team members
• Perform other related duties as assigned by Management
• Assist Employees with clocking in and out via time clock and/or timesheets
• Organize and maintain project databases
• Track overtime hours for Non-Exempt employees; Payroll Timekeeper may need to communicate with site leadership to verify overtime hours or missed hours, both paid and unpaid hours
• Schedule appointments, meetings and take messages
• Assist in the assembly of reports, ensuring accuracy and timeliness
• Works with the Business Operations Team and site leadership to coordinate training schedules
• Prepare and organize payroll for processing by reviewing and updating hours prior to payroll submission
• Ensure accuracy of employee timecards; compare timesheets with Daily Field Reports, shift sheets and schedules

Knowledge and Skills:

• A passion/interest and understanding of technology
• Ability to speak, read and write English Ability to work flexible hours; we operate 24/7/365
• Ability to use SharePoint
• Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• The ability to multi-task and manage competing priorities under time constraints
• Incredible organizational skills; superb attention to detail
• Experience or comfort in a fast-paced, mission-oriented environment
• Excellent communication skills
• Proficient MS Office products (Word, Excel, Outlook) and scheduling software a must
• Ability to work independently
• Knowledge of ADP Workforce Now payroll is a plus

Education and Experience:

• A valid Class C driver's license is required
• Must pass a drug test, motor vehicle record check, a background check, after accepting a conditional offer of employment.
• Must be authorized to work in the U.S.
• High School Diploma is required; a 2-year degree is preferred.
• Bilingual in Spanish and English, preferred
• Must be able to travel within the Continental United States (CONUS)
• Minimum of two (2) years’ payroll and time keeping experience required

AAP/EEO Statement

Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.