Payroll Manager - Workday

The Payroll Manager is a hands-on manager role overseeing 3 US divisions and 6 international payrolls. As a team of two, the payroll team processes payroll for 1200 US and Canada associates across 43 states and 3 provinces utilizing Workday, while also processing five international payrolls utilizing Cloudpay. The manager oversees and participates in this process ensuring timeliness, accuracy, internal controls and exceptional customer service.

The role requires a candidate with a broad background in all payroll functions. As a Workday is an in-house payroll system, the manager handles system configuration, time tracking configuration, tax setup and assignment (including all local payroll taxes), 401k contribution and match calculations, system integrations and payroll general ledger mapping. The Payroll Manager partners with the HRIS, Benefits, Finance and 3rd party Workday support teams to ensure ongoing continued process improvements.

Individually the Payroll Manager will directly handle all tax registrations, tax setup in Workday and quarterly/annual tax filing requirements utilizing ADP in the US and partners internationally. They will also individually be responsible for configuration which generates the general ledger journal entries. Annually they will complete the W2 and T4 processes in US and Canada.

The right candidate will be a detail-oriented manager with broad experience in all aspects of payroll, payroll tax and payroll accounting with a mindset toward continuous improvement.

Responsibilities:

Payroll processing related

• Provide management, direction and support to a Senior Payroll Analyst role processing role
• Partner in completion of international payrolls and function as key liaison with Cloudpay
• Ensure proper internal controls, payroll reviews and accuracy of payroll

Tax responsibilities

• Manage daily updates to employees (new hires & transfers) tax setup in Workday
• Complete US and Canada quarterly tax reconciliations with ADP & OSV respectively
• Function as the liaison with ADP & OSV for all tax issues, acting as in-house expert
• Maintain all Workday tax configurations
• Monitor and facilitate all tax notices through resolution
• Maintain all US state and local registrations for each entity including online accounts
• Facilitate all tax amendments and adjustment processing

International Payroll

• Track expatriate wages and coordinate annual tax filings between accountants and employees
• Assist with the processing of international payroll where necessary
• Function as a key liaison with Cloudpay regarding configuration, calendars and responsibilities
• Ensure that all net payroll and tax payments are processed timely & accurately.

Periodic and Year End Processing

• Ensure completion of annual Canada WCB (Workers Comp Board) & EHT (Employers Health Tax) reconciliations
• Complete year end W2 and T4 production
• Ensure completion of monthly and quarterly BLS (Bureau of Labor Statistics) reporting
• Complete year end reconciliation of W2’s (US) and T4’s (Canada)

Payroll Accounting

• Provide the finance teams with payroll entries and monthly accruals
• Maintain a knowledge of respective finance accounting processes with respect to GL posting
• Provide details of quarterly tax debits to finance teams for general ledger posting and assist with reconciliation of variances
• Partner with finance teams to identify and clear reconciling items
• Maintain general ledger mapping for accounting entries within Workday

Qualifications:

• 5 years payroll supervisory or manager experience. CPP certification.
• Minimum of Associates degree in business administration or accounting preferred.
• Solid Excel skills including pivot tables, vlookups and basic macros
• Established experience managing international payroll through international service providers and expatriate requirements
• Workday or in-house payroll processing experience preferred.
• Strong analytical skills with an attention to detail and proven process improvement accomplishments.
• Understanding of and prior work experience in payroll journal entries with an understanding of accruals.
• Extensive experience managing US payroll tax in high number of states and detailed local tax expertise