Paralegal/ Office Administrator Jobs

The ideal candidate will be responsible for the collection and organization of documents and information. The candidate must be a team player, have a willingness to work for a fast-paced company and be willing to assist the team meet our objectives.

Description

• Must successfully complete a comprehensive background check.
• Bachelor’s Degree, Associate degree or certificate program in paralegal studies with experience.
• Ability to provide thorough legal research in a variety of areas.
• Knowledge of maintaining statutory filings and business licenses.
• Organized, professional communications skills, proactive, problem-solving, time management, discretion and confidentiality.
• Thorough knowledge of legal communication principles and practices.
• A self-starter with excellent verbal and written skills.
• Candidate must be a team player, have a willingness to work for a fast-paced company and be willing to assist the team meet our objectives.
• Relevant computer knowledge and experience with a proficiency in Microsoft Office 365.
• Must be a multitasker, with the ability to work on several requests simultaneously without losing focus.

Requirements

• Format information for internal and external communication – memos, emails, presentations, reports.
• Responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
• Take minutes during meetings, screen and direct phone calls and distribute correspondence.
• Provide regular updates regarding relevant local, state, and federal laws affecting company business.
• This position has no overall supervisory responsibility and will be in office.
• The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Maintain corporate statutory filings, including business licenses.
• Assists in the maintenance of the corporate structure, corporate governance and intellectual property filings and maintenance.
• Assists in the preparation of legal documents such as service and supplier contracts, initial and amended articles of incorporation/organization, operating agreements, purchase and sale agreements, and annual reports for approval and use by the legal department.
• Assists in the real estate and corporate acquisition closing processes.
• Perform legal and records research and present results.
• Teamwork- collaborating with others to improve overall standards of work and service.
• Performs clerical duties such as scheduling appointments, providing information to callers, assisting with email correspondences, and task management.
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Assist with research, drafting documents, preparation of audits, assessment of statutory filings including business licenses.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars, set up meetings, make travel and accommodation arrangements.

Summary

·Work experience as a Paralegal, Office Administrator or similar role.

·Excellent MS Office knowledge.

·Outstanding organizational and time management skills.

·Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

·Excellent verbal and written communications skills.

·Discretion and confidentiality.