Outreach And Events Assistant

Position Overview

The Office of Strategic Communications & External Affairs (SC&EA) seeks to communicate the vitality and breadth of science at the laboratory. Working closely with SLAC staff, SC&EA drives SLAC's internal and external communication efforts and promotes the laboratory's mission through effective and imaginative communications to a wide range of audiences including the general public, press and media, educators, congressional representatives, funding agencies and members of the local community.

Our Outreach and Events (O&E) department has a temporary employment opportunity for a highly motivated Outreach and Events Assistant. Under the day-to-day supervision of the Event Planning and Management Lead, they will work with our O&E team, in producing major summer staff events and engagement activities. The ideal candidate will also be performing assigned tasks to directly support other team activities and efforts that include the tour program, public lecture series, STEM outreach and education, planning procedures and documents, website maintenance, and metrics tracking. This position will also include performing general administrative work and participating in creative and collaborative projects. Other duties may also be assigned.

Note: This is a non-benefits eligible casual-nonexempt position (work less than 50% full-time equivalent), not to exceed 980 hours in a calendar year. Work on-call (maximum of eight hours per week).

Specific responsibilities will include:

• Organize team supplies and manage storage.
• Excellent computer skills, including experience with Microsoft Office suite and Google Workspace.
• Research opportunities and contribute to team brainstorming to enhance outreach activities and events, organize data and collect metrics.
• Excellent written and verbal communication skills.
• To be successful in this position you will bring:
• Currently enrolled in a college level educational program or recently graduated. Relevant experience related to core duties is a plus.
• Assist in implementing our institutional outreach programs like the public tours and lectures, to include coordinating publicity activities and maintaining documents, resources and site content.
• Demonstrated organizational skills and ability to prioritize and complete assignments.
• Help develop content for the team’s various platforms like websites, Slack channels and social posts.
• Support the logistical planning and production of lab wide summer events, staff engagement activities and special events organized by the team.
• Demonstrated ability to work effectively with others.
• Interest/experience in Communications, Marketing, Outreach and/or Event Planning is a plus.

SLAC Employee Competencies:

• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, SLAC will require the employee to be at least 75% onsite.

Work standards:

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities:
• As an organization that receives federal funding, SLAC and Stanford University have a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

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• Classification Title: casual-nonexempt
• Duration: 12 weeks, 32 hours per week/ June – September
• Job Code:8945

The expected pay range for this position is $21.08 – $58.00 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.