Operations Analyst- Ipsa 9 Jobs

Description

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

The UN system reform called upon UNDP to support an effective and efficient transition to a repositioned UN Development system, giving ‘due consideration’ to its role as the support platform to the UNDS by providing an ‘integrator function’ in support of countries in their efforts to implement the 2030 Agenda. Development challenges are increasingly complex, requiring ever greater collaboration across sectors and partners to deliver impact at scale and to utilize limited resources efficiently.

As UNDP’s central, multidisciplinary team in its Global Policy Network, the SDG Integration (SDGi) unit is tasked to advance the integration function, leveraging the experience from UNDP’s development portfolios and collaborating with expertise across UNDS. SDG integration advances a shared understanding of the SDGs, their interlinkages with a focus on (i) integrated policy approaches to accelerated the SDGs, (ii) knowledge and learning systems, and (iiii) multidimensional data and analytics. This is a focus on core drivers of systemic shifts that could transform development trajectories.

The SDG Integration team is looking for an Operations Analyst to support the implementation of the new project which started Q1 2023.
Duties and Responsibilities

1. Project budget management:

Resource management through planning, guiding, controlling of resources in accordance with UNDP rules and regulations; applies UNDP project results-based management concept, contribution to implementation of the effective internal controls;
Proper planning and expenditure control of financial resources;
Elaboration of cost saving and reduction strategies;
Monitors application of income – liaising with the BPPS operations and UNDP Treasury; Ensures programming of funds into the budget;
Ensures correct GMS setup and proper GMS collection in compliance with the UNDP cost-recovery mechanisms;
Continuous review and analysis of budget implementation and budget management in Quantum; Initiates revisions of the budget;
Preparation of periodic project delivery reports (monthly, quarterly, annual, on demand);

2. Management of project financial resources:

Full compliance with UNDP policies in cash management policies and procedures;
Timely review of cash position to ensure sufficient funds for disbursements;
Review and monitoring of project opening closing balances, income and expenditure levels;
Elaboration of internal expenditure monitoring system;
Review and analysis of the project accounts (vouchers, GL JEs, payroll transactions, etc.);

3. Donor funds and reporting:

Full compliance with UNDP rules, regulations, policies and strategies in the area of donor funds management, knowledge of UNDP partnership instruments enabling to provide advisory support to the project staff on donor reporting policies;
Preparation/review of funding agreements in line with the UNDP policies and procedures
Contributes to establishment of effective monitoring mechanism to ensure timely reporting to donors; collaborates with project specialists on requirements and deadlines;
Leads preparation of financial reports to donors in line with UNDP rules/regulations, as well as analytical management summaries and various on-demand reports on utilization of programme resources; coordinates with donors on reporting;

4. Efficient recruitment processes:

Facilitates recruitment processes in accordance with UNDP rules and regulations, collaborates with the Bureau of Management Services and the Office of Human Resources on staff position management processes;
Coordinates procurement processes and ensures compliance with corporate rules and regulations, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement;

Institutional Arrangement

The Analyst will work under the guidance and direct supervision of the Head the SDG Integration team, Bureau for Policy and Programme Support/Global Policy Network, coordinating closely with the Project Manager (Policy Specialist) and Administrative Associate.
The Analyst and will be responsible for the fulfilment of the scope of work mentioned above.
The Analyst will be given access to relevant information necessary for the execution of the tasks under this assignment. The
The Analyst will be responsible for providing her/his own laptop.
Given the global nature of UNDP’s work, the Analyst is expected to be reasonably flexible with his/her availability for such consultations taking into consideration different time zones

Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies
Thematic Area Name Definition
Administration & Operations Accounting (General) Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Administration & Operations Travel policy and procedures

Knowledge of travel policy and procedures; ability to

interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel related matters
Administration & Operations Onboarding of personnel

Knowledge of policy and procedures on administrative

on-boarding, including issuance of office ID, email

address creation, office space, telephone extension,

Argus profile set up, issuance of office ICT equipment
Administration & Operations Audit risk management

Ability to address audit issues raised in the course of

an audit and propose solutions in order to ensure a

true and fair audit opinion is achieved
Administration & Operations Budget management

Ability to support budgetary aspects of work planning

process, drawing and management of team budgets
Administration & Operations Financial reporting and analysis

Understands changes in regulatory, legal and ethical

frameworks and standards for financial reporting in

the public sector. Ability to extract, evaluate financial

data, derive relevant findings and present them in a

meaningful and coherent manner to facilitate effective

decision making and performance monitoring.

Understands the benefits of integrated reporting,

including non-financial resources such as human,

social and intellectual capital, and environmental and

governance performance
Required Skills and Experience
Min. Education requirements

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field;

Bachelor’s degree with additional two years of of experience may be taken into consideration in lieu of Master’s degree.
Min. years of relevant work experience Master’s degree with 2 years’ relevant experience in operations in the development sector, or Bachelor’s degree with 4 years’ relevant experience
Required skills

Professional experience in operations within the UN system
Demonstrated experience in financial reporting, budgetary management and procurement for development programmes
Progressively responsible administrative experience
Knowledge of UN business protocols

Desired skills in addition to the competencies covered in the Competencies section

Working Knowledge of Quantum ERP system
Professional experience in UNDP

Required Language(s) Fluency in English
Professional Certificates Certification programme such as Prince2, Procurement, HR, Accounting and Finance.