Office Manager - Yuba City Office

POSITION TITLE: Yuba City Office Manager

SUPERVISED BY: Director of Operations

CLASSIFICATION: Full-time, Non-Exempt

Supervises others: Yes

Salary: $52,032 - $67,376 annually

Location: 95993 – Yuba City, CA

About us: Opening Doors, Inc., envisions a world in which migrants and refugees lead lives of joy and belonging, embraced by welcoming communities. Our mission is to enrich communities by supporting immigrants, refugees, and survivors of trafficking on their path toward stability, self-sufficiency, and belonging.

Opening Doors is guided by our organizational values:

• Honoring Dignity: We recognize and honor everyone’s strength and inherent dignity.
• Seeking Joy: We take time to be together, celebrating our diverse cultures and recognizing our victories.
• Embracing Courage: We do the right thing, even when the path is uncertain.
• Rising Together: We are in this together and depend on each other.

Opening Doors began in 1993 as a small refugee resettlement agency, and today serves 2,000 clients per year across our 5 program areas: Refugee Programs, Survivors of Trafficking Programs, Immigration Legal Services, Health Programs, and Economic Prosperity Programs.

The ideal candidate: The ideal candidate is organized, proactive, and solution-oriented, with strong project management, communication, and managerial skills.

They will have the ability to work effectively in multicultural work environments, showing respect and sensitivity for cultural differences, and will be passionate about Opening Doors’ mission.

Responsibilities: The essential duties and responsibilities of this position include the following:

• Promotes office cleanliness and organization, especially in common spaces.
• Responsible for daily management of the office: Ensures operations are carried out according to office systems and procedures, and that systems and procedures are updated as needed.
• Oversees maintenance of email and internal phone systems, develops and maintains filing systems, ensures timely ordering of office supplies and the review and approval of requisitions, ensures that clerical functions are properly assigned, monitored and completed.
• Oversees the building access system for employees and visitors, as well as the use of conference rooms and shared office spaces. Ensures the spaces offer functioning processes and systems.
• Regularly meets with the Director of Operations to troubleshoot issues
• Keeps optimum levels of office supplies and kitchen snacks, managing costs according to the budget available.
• Supervises administrative staff.
• Works with building management to coordinate general maintenance and janitor services for the office and to share related updates with employees.
• Ensures all copiers, printers, and other office equipment are fully operational, ensure adequate supplies, and works with the vendors to troubleshoot and schedule maintenance.

Required Qualifications: The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• Keen attention to detail and ability to complete administrative tasks correctly and promptly.
• Ability to confidently communicate with various stakeholders from different backgrounds.
• Experience developing and correctly implementing organizational policies and procedures.
• Strong organizational skills in a complex, multi-tasking environment and the ability to manage multiple projects and deadlines.
• Strong people management skills, including the ability to provide regular performance feedback, course correct issues, and coach and develop staff.
• 5+ of work experience in an administrative/office management role
• Ability to communicate effectively, both verbally and in writing.
• Ability to problem-solve and resolve conflicts while maintaining confidentiality and professional behavior and decision-making at all times.

Preferred Qualifications: The requirements listed below are not required but are desired.

• 8+ years of work experience in an administrative/office management role
• Experience selecting and managing relationships with IT service providers and/or supporting internal staff to troubleshoot IT issues.
• Fluency in Dari, Farsi, and or Pashto.
• Experience working with migrants and refugees, and in a multicultural environment

Physical requirements and work environment: The following demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Yuba City Office Manager position. Reasonable accommodation can be made to enable people to perform the described essential functions.

While performing this job, the employee is required to sit often and use their hands and fingers, to handle or feel and manipulate keys on a keyboard, the employee is occasionally required to stand, walk, reach with arms and hands, lift approximately 35 pounds on occasion, and to stoop, kneel, or squat, and drive on occasion. The noise level in the work environment is usually quiet to moderate.

Please use the following link to apply: https://openingdoorsinc.easyapply.co

Opening Doors provides equal employment opportunities (EEO) to all employees, applicants, and any third parties, for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Opening Doors complies with applicable state and local laws governing nondiscrimination laws.

All Opening Doors employees must be fully vaccinated against Covid-19. Accommodations may be requested due to medical or religious reasons.

Opening Doors participates in E-Verify.