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Office Manager Jobs

Company

Fabletics
Address , El Segundo, 90245
Employment type FULL_TIME
Salary $74,100 - $80,000 a year
Expires 2023-09-20
Posted at 8 months ago
Job Description
Fabletics is currently looking for an Office Manager.

As the Office Manager, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. You will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

The ideal candidate is a spectacular communicator who has excellent organizational skills and a personal disposition to keep us thriving. You will have a natural flexibility in handling day-to-day routines as well as surprises. You will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. You will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

This position will report to the Director, Office & Facilities.

What You Will Do:
  • Address employees' queries regarding office management issues, liaise with facility management vendors, including cleaning, catering and security service.
  • Oversee visitors to the office and ensure a friendly, personal experience.
  • Assist with meeting set up as needed. Partner with IT/Service Desk to address IT issues daily– ensuring minimal distraction/inconvenience to organization.
  • Ensure peak operations for the organization and implement preventive measures for potential issues.
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide and improve the operation of the office.
  • Coordinate catering for meetings and/or events. Receiving catering requests from various departments, verifying approval, communicating approved requests to our onsite café and ensuring all parties agree for set up and execution.
  • Maintain the aesthetics of the office - keeping with and reinforcing, our commitment to superior brand image guidelines. These duties include but are not limited to cleanliness of general office areas, office supply areas, preparing/resetting meeting spaces/conference rooms daily, and maintaining our reception and lobby areas. Lead by example in setting the tone for our environment and challenge others to do the same!
  • Ensure that all mail has been accounted for. Notify departments and individuals of deliveries (daily), with proper judgment about urgency of communication/delivery to our General Counsel, CFO, Accounts Payable department, and other teams communicating their specific needs.
  • Coordinate and maintain multiple conference room calendars through Outlook; proactively suggesting ways to improve calendaring system, including research and recommendations on new technologies and processes.
  • Support special projects and company communications as needed, including Town Hall meetings, onsite events, People Team projects, and any administrative project requiring support on an ad hoc basis.
  • Help plan in-house or off-site activities, like parties, celebrations and conferences.
  • Create an effective mail room strategy, including daily organization and arrangement of mail deliveries, mail room guidelines, coordinate with Facilities to facilitate speedy retrieval of mail, coordinate schedule with external mail vendors to maximize efficiency of mail delivery.
  • Assist in the onboarding process for new hires.
  • Contributes to team effort by accomplishing related results as needed.
  • Demonstrate tenacious, creative, resourcefulness and problem solving to resolve competing demands for meeting space, and excellent customer service in all communications required to reach effective solutions for all involved.
What You Can Bring
  • Excellent written and verbal communication skills, even under pressure and when navigating ambiguity and challenge.
  • Avid problem solver – able to create win-win situations using limited resources.
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Excellent attention to detail (proven by exceptional references and previous accomplishments).
  • Competent with conflict resolution and defusing escalated situations as needed.
  • Must be able to carry, lift, push, and pull objects up to lift 35 pounds.
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Ability to maintain confidentiality of company information
  • Ability to work independently as well as a part of a cohesive team; willing to go above and beyond – always looking to improve process, efficiency, and support to business.
  • 3+ years of experience in office management, preferably larger office
  • Impeccable interpersonal acumen – able to interface at ease with executive team, employees, and visitors at all levels diplomatically.

Compensation & Total Rewards:
At Fabletics, we believe work and life should fit together! We continue to build a culture of flexibility, to empower you to do your best and put yourself first. Our Total Rewards program rewards employees for their hard work, supporting their health, well-being, families, and ultimately their life journey. Total Rewards at Fabletics includes:
  • Hybrid Work Schedule*
  • Unlimited Paid Time Off*
  • Summer Fridays*
  • Healthcare Plans
  • Employee Discounts
  • 401k
  • Annual Bonus Program
  • Equity Program*
  • And More
  • Varied for retail and fulfillment roles
The annual base salary range for this position is from $74,100-80,000. The range provided includes the base salary that Fabletics expects to pay for the role. Offered base salary will be dependent on factors including the scope and complexity of the role, candidate’s related work experience, subject matter expertise and work location.

#LI-GR1
About TechStyleOS
TechStyleOS is the globally integrated Operations and Services provider behind some of the fastest growing online fashion brands in history, including Fabletics, Savage X Fenty, JustFab, ShoeDazzle, and FabKids. With capabilities spanning technology, data science, supply chain management, fulfillment, customer service, and more, we help brands launch, scale and grow—across product categories and geographically. From predictive analytics to data-driven marketing and attribution, our unique approach is powered by our proprietary, end-to-end tech platform that enables the brands we serve to deliver a level of personalization, value, and satisfaction that are unrivaled in the fashion industry.
Fabletics, Inc. is an equal opportunity employer. We recruit, employ, compensate, develop, and promote regardless of race, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, and other protected status as required by applicable. At Fabletics, Inc., we champion a vibrant workplace culture that thrives on diversity law and do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by passion for creating an inclusive space for all. Fabletics, Inc. will continue to champion a workplace culture that prizes diversity and inclusivity.
We encourage you to apply regardless of meeting all qualifications and/or requirements.