Office Manager & Hr Assistant (Part-Time)

About Etherio

At Etherio, we have a simple but big vision: bringing people together to accomplish great things. Every day, we deliver innovative and unmatched solutions for our corporate and association clients - one meeting, event, or membership experience at a time.

Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why”. Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.

Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in the Atlanta office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to work out loud with a diverse team of professionals who are learners and teachers together, enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.

Joining our team comes with perks that support you in your personal and professional journey. Benefits for part-time team members include:

• Generous paid time off
• Flexible work schedule
• 401(k) with matching

Our approach has scored us many industry awards over our 30-year history, including 16 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies. As leaders in the industry, we're always exploring new ways to solve challenges for our clients.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.

Office Manager & HR Assistant (Part-Time)

The office manager will provide general office management support to the Atlanta office and additional administrative support to the HR director with the aim of maintaining a pleasant professional work environment for our team members. This in-office role will require 20-25 hours per week.

Principal Duties and Responsibilities

Office Management

• Manage access to our off-site storage location.
• Assign and prepare a workspace for each new in-office employee and maintain office seating charts and related documents.
• Participate in new employee orientation by providing training on the use of office equipment and in-office procedures.
• Answer and appropriately direct calls that come into the company’s main phone line.
• Download detailed reports of FedEx shipments as needed for clients.
• Take care of inter-office shipments as needed on behalf of other team members.
• Maintain the tidiness of the office’s two breakrooms.
• Propose and implement office policies and procedures.
• Review and submit to accounting office-related invoices.
• Maintain in-suite storage and ensure its appropriate use.
• Check the company mailbox and distribute mail daily.
• Order name tags and business cards for new employees and other team members on request.
• Produce and submit to accounting monthly report of usage by client for postage and the color copier/printer.
• Accept packages and make sure the appropriate team member is notified of their delivery.
• Maintain contact list for service providers for all in-office equipment and arrange maintenance and repair services as needed.
• Order employee recognition awards and ship them to the appropriate office or home office.
• Maintain appropriate inventory of general office, shipping, and kitchen supplies.

HR Support

• Manage the company’s wellness plan, including promoting engagement, identifying winners and ordering/issuing rewards, with HR director.
• Support new employee onboarding by:
• Assembling new-hire folders with information about the company and the office (if applicable)
• Creating and posting the welcome slide on the TV in the lobby
• Help maintain employee-facing information on the HR department’s SharePoint site.
• Scheduling orientation meetings
• Provide additional administrative support for HR projects and special initiatives as assigned by the HR director.
• Creating temporary name badges

Minimum Requirements

• Proficiency with office software, including Microsoft Office Suite and other office equipment
• Experience as an office manager or similar role preferred but not required
• Good planning and administrative skills
• Outstanding communication and interpersonal abilities
• Ability to work independently and as part of a team
• Excellent organizational and multitasking skills

Essential Physical Functions

• Lifting up to 25 lbs
• Sitting at desk for long periods of time
• Able to use office equipment such as copiers and postage meter