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Position Details
Position Information
Recruitment/Posting Title Office Assistant
Posting Number 23TM0227
Department Prof Sci Masters
Overview
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Office Assistant for the Professional Science Master’s Program. This position will provide administrative and confidential support to the Master of Business Science’s program faculty and staff.
Among the key duties of this position are the following:

• Responsible for data collection and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Performs other duties as assigned.
• Revises/designs presentation materials using MS PPT , and videos using Zoom or PowToon.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzes the results and presents in various formats.
• Responsible for the proper handling of confidential documents.

Position Status Part Time
Hours Per Week up to 19.5
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Position Salary $17.00 - $22.00
Payroll Designation PeopleSoft
Terms of Appointment Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses
Preferred Qualifications

• Familiarity with the following programs and tools: Zoom, Qualtrics, Google Suite, Microsoft Suite.
• Bachelor’s degree and directly related experience.

Required Knowledge, Skills, and Abilities

• Must possess general administrative skills.
• Must be comfortable working remotely with occasional campus visits for meetings and events.
• Comfortable learning and working with new technology.
• Strong communication skills both verbally and written.
• Candidate must sign a Statement of Confidentiality.
• Have working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Must be organized, professional, and provide attention to detail.
• Ability to work independently and as a team player.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

• Position is hybrid with ability to come to campus for meetings and events.
• Must reside local to New Brunswick/Piscataway campus.

Posting Details
Posting Open Date 04/20/2023
Posting Close Date 05/20/2023
Open Until Filled No
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Posting Specific Questions