Office And Marketing Assistant

Founded in 1976, Nolan & Associates is a leading boutique investment banking firm with global reach and a focus on the middle market. Nolan provides sell side, buy side and capital raise mergers and acquisitions (M&A) advisory services to business owners, private equity groups and corporations. Nolan is on the 2022 & 2021 Inc. 5000 lists of America’s Fastest-Growing Private Companies, ranking No. 820 in 2022.

Nolan & Associates is currently looking for a full-time Office and Operations Coordinator to be part of our team in St. Louis, MO. This role will be working on-site at our office in Brentwood, MO.

You can learn more about our firm here: https://nolanassoc.com/

In your role as an Operations and Administrative Associate you will support three areas of our firm:

(1) Operations and Administrative Support

• Provide administrative support involving highly confidential materials and timely/sensitive situations.
• Help manage and maintain calendar of senior leadership team regarding coordinating office visits, off site meetings, travel, and conference calls.
• Manage relationships with external partners, including IT vendor and phone provider; help to troubleshoot any issues or direct to appropriate support person at vendor.
• Answer incoming phone calls and transfer as needed.
• Ensure office supplies and refreshments are adequately stocked at optimal levels for in office work and meetings.
• Greet and support visitors to our office.

(2) Finance Support

• Maintain accounts payable, accounts receivable and expense reimbursement processes.
• Help with facets of our compliance and licensing requirements.

(3) Marketing and Business Operations Support

• Complete data entry and data research using our Customer Relationship Management (CRM) system.
• This role will report to our President and Marketing Director.
• Make minor updates to the website using our content management system.
• Update and send contracts and non-disclosure agreements as needed.
• Assist in the planning of internal and external meetings, lunches, dinners, and other events.
• Update PowerPoint files using templates already created.
• Proofread and edit documents, website pages, blogs, etc.

Qualifications:

• Excellent verbal and written communication skills.
• Highly organized, self-motivated team player that cultivates a positive work environment.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• At least 2 years business/office experience.
• Ability to maintain a high degree of confidentiality.
• Proficiency with Microsoft Office Suite including Outlook, Word and PowerPoint.
• Experience with CRM or database management systems a plus.