Office Administrator / Office Manager

Disclaimer: Please note that the estimated pay range that is provided on various social media sites may not be representative of NORR's range for this position.
NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 800 professionals is active in 12 market sectors across Canada, the US, UK and UAE. We believe the ultimate success of any project is driven by people. It involves a team of highly passionate and skilled designers working towards a unified goal, drawing on the integrated thinking of colleagues, partners and clients. Our collaborative approach results in design solutions and programs that are holistic and make our clients successful. With a nearly 85-year history, we continue to build on our deep experience to advance design through technology, sustainable practices and the pursuit of excellence.
We are seeking an Office Administrator to join our team. This is an opportunity for the right individual to put their strong administrative and organizational skills to use as a part of a hardworking, dynamic group. Our ideal candidate will be a self-starter who possesses strong interpersonal skills and has an enthusiastic attitude, along with an excellent work ethic. Reporting directly to the Director of Operations, the Office Administrator acts as a central resource within the office, providing support to the office staff, Accounting Department and Marketing Department.
Primary Responsibilities

• Manages the booking system for desk reservations, shared resources, and meeting rooms
• Schedules weekly vendor presentations for continuing education credits
• Coordinates with the building facilities management to arrange for maintenance and other services as needed
• Provides general office orientation to new hires
• Provides administrative support for Accounting Department, Marketing Department and HR Department as required.
• Monitors inventory and orders general office supplies and kitchen pantry stock
• Answers and directs all incoming calls
• Greets, announces, and directs all visitors to provide a professional corporate image while ensuring the reception area is secure and all visitors entering the premises are identified
• Routes all incoming mail and courier deliveries and arranges for outgoing couriers to maximum cost efficiency and ensure the timely delivery of items
• Organizes catering/coffee services as required for meetings and other events
• Performs other administrative duties as required with may include typing, data entry, filing, and emailing
• Provides onsite assistance for IT Department, in conjunction with local IT staff
• Coordinates employee and visitors access through office and building security systems
• Arranges for service requests for general office equipment
• Assures the reception area is neat and orderly to provide a productive working environment

Required Skills

• Knowledge: General office protocols
• Technical: Microsoft Office, Internet

Required Experience
Experience Required: