Office Administrator Jobs

The Office Administrator is responsible for providing direction and supervision to staff in the local office. This position works in collaboration with senior leadership to supervise local functional staff and to ensure that local office processes and procedures are operated in an efficient and profitable manner that is consistent with firm strategies and goals. This position reports to the assigned Regional Administrator or Chief Administrative Officer as well as the Office Managing Partner. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Chicago, IL

Leadership

• Mentor, coach and develop office management team; implement management processes and support development of firm’s culture
• Initiate and manage social and community programs per firm values and strategies
• Proactively communicate with local office personnel concerning firm programming
• Ensure high level of job satisfaction and morale within the office
• Develop and maintain collaborative relationships with peers in firm-wide functional areas and in other offices

Supervision

• Effectively utilize the performance evaluation system to ensure that personnel are achieving office and firm goals as well as developing professionally
• Oversee Hospitality, Reception (where applicable), Legal Resource Assistants, Office Services, Facilities, Records Management and Filing.
• Set annual office goals and objectives and monitor performance against these goals
• Initiate and oversee the hiring, development and supervision of office personnel

Teamwork

• Perform other duties as assigned
• Collaborate with attorneys, Director of Secretarial Support Services and Department Secretarial Services Managers to ensure staffing levels are appropriate and that support processes are as efficient and cost effective as possible.
• Work collaboratively with Finance, Human Resources, Marketing, Information Technology, Information Services, Practice Group Support and senior leadership to ensure firm programs and procedures are effectively and efficiently implemented within the office.
• Work cooperatively and collaboratively with Office Managing Partner, RA, other OAs, functional area leaders, Business Managers and other members of firm administration to meet team goals, and to develop and implement firm and office wide initiatives and programs.
• Responsible for the effective communication of programs to office personnel.
• Initiate regular meetings among local management team to foster cross functional communication and ensure awareness of projects and initiatives.

Job Requirements:

• 5+ years of relevant management experience in a large multi-office environment required. Prior management experience in a Big Law firm/ professional services environment is preferred.
• Excellent written and verbal communication skills
• Demonstrated initiative and proactive approach to management
• Demonstrated leadership ability
• Proven interpersonal, supervisory and team building skill
• Planning and organizational skills, including proven ability to manage multiple, diverse projects concurrently
• Manage risk and uncertainty
• Innovation management and change implementation
• Bachelor’s Degree required; MBA preferred

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Job Type: Full-time

Benefits:

• Health insurance
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Chicago, IL 60602