Office Administrator Jobs

Role: Sr. Administrative Assistant

Role Type: Contractor Part-Time (minimum of 30 hours per week):

Role Description:

Sr. Administrative Assistants —are you looking for a growing industry in which you can build a rewarding career with a growing company? Do you have an eye for organization and a spirit of entrepreneurship?

Illinois Cannabis Training Center, Inc (ICTC) is looking for an experienced Sr. Administrative Assistant to support the CEO and Sr. VP in managing internal and external affairs. We need a results-driven individual who is detail-oriented, dedicated, and can effectively work in a rapidly changing environment. Someone who does not waste time and can take on key administrative and operational tasks. This individual must have availability and willingness to initiate, respond to, and execute responsibilities independently, and when required, outside of normal business hours.

Primary Job Responsibilities

• Manage CRM for key relationships and partnerships
• Attend meetings, keep track of meeting notes and action items
• Support with bookkeeping
• Proven project management skills
• Report to CEO & Sr. VP
• Manage schedules
• Report directly to Sr. VP
• Support on tasks delegated by CEO &/or Sr. VP

Experience

• Experience working with Google Suite and Microsoft Office
• Experience in running an organized office
• Experience in customer service and working with CRM software
• Experience as an administrative assistance supporting CEO (minimum of 2 years required)
• Experience in conflict resolution
• Type a minimum of 60 WPM accurately
• Preferred: Background in cannabis, e-learning and/or other relevant industries
• Excellent oral and written communication
• Experience in HR and onboarding
• Experience working in a startups and small businesses

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible –enjoys doing work that requires frequent shift in direction
• Innovative – prefers working in unconventional ways or on tasks that require creativity
• Driven by integrity - honest, real, authentic, transparent, trustworthy
• Autonomous/Independent – enjoys working with little direction
• Accountable - does what they say, delivers
• Achievement-oriented/growth-mindset –enjoys taking on challenges, even if they might fail

Requires Travel: As required, including travel to and from office space in Oak Brook, IL and Bellwood, IL

Work Location: Chicagoland, West Suburbs

Application Guidelines: Please submit a resume and a brief letter detailing why you are interested in this role.

Pay: starting at $15 to 20 per hours

About Us: ICTC creates training and education solutions for cannabis industry personnel and businesses. Currently, our main product offering is a state-approved course required by all cannabis industry personnel working at cannabis businesses.

To apply: Email your resume and cover letter to [email protected] with the subject line as your name and the position to which you are applying.

Responsibilities

• Interact with IT, phone and building personnel as needed
• Manage the reception area and staff to ensure effective communication both internally and externally
• Supervise the maintenance of office areas, equipment, and facilities
• Provide office guests with a hospitable experience

Qualifications

• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to multi-task, organize, and prioritize work