Office Administrator Jobs

We are searching for an Experienced Administrative Assistant with Accounts Payable/Receivable Specialist experience! This candidate will process invoices (purchase order and non-purchase order invoices) to ensure timely payment is made to vendors. The role serves to communicate with outside vendors as well as staff to resolve issues surrounding the payment or non-payment of invoices.

The Experienced Accounts Payable/Receivables Administrative Specialist may have responsibilities related to the accurate set up and maintenance of vendor files.

Principal Accountabilities

• Make outbound collection calls
• Match supplier invoices with purchase orders, verify receipt of goods and their pricing to ensure the completion of three-way match between purchase orders, receipt, and invoicing
• Work independently to resolve any issues that may arise with external suppliers or departments, investigating and resolving issues related to receipts/receiving as they occur
• Address department and vendor inquiries regarding Accounts Payable policies and procedures as well as inquiries around status of payments to vendors
• Ensure timely payment to supplier via check, ACH, or wire transfer
• Ensure all invoices are processed with the correct general ledger coding * Maintain supplier master files in Workday: This includes accurately setting up or updating supplier information to ensure payments are delivered to the correct recipient and proper 1099 processing occurs
• Processing of purchase order and non-purchase order supplier invoices utilizing Sage, Peachtree, and QuickBooks
• Work with various Accounts Payable email boxes and other systems which integrate with Workday for invoice processing to ensure no invoices are missed

Requirements

• Experience with banking systems preferred * Proficiency (speed and accuracy) in data entry
• Experience with Workday Financials AP Module or other ERP systems
• 4 or more years Accounts Payable/Receivable experience
• Excel, MS Word, MS Outlook knowledge required
• High school education or equivalent required (Bachelor's degree in Accounting or Finance preferred)