Office & Admin Specialist Senior

Ensuring every child receives a quality education, no matter their race or zip code. The Minnesota Department of Education serves a wide and diverse range of groups: K-12 students and their families; young children participating in a variety of early learning programs including Head Start and Early Childhood Family Education; adult learners participating in adult education programs including GED and citizenship programs; school districts; charter schools; teachers; libraries and librarians.

MDE values:
Collaboration: Partner and serve for the greater good.
Leadership: Take ownership and responsibility.
Equity: Innovate for justice, fairness and inclusion.

Working Title: Office & Admin Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department

• Classified Status: Classified
• Bid Close: 05/10/2023
• Telework Eligible: Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
• Travel Required: No
• Hiring Agency/Seniority Unit: Education Department / MDE-Exc Res Acd-AFSCME
• Bid Open: 05/04/2023
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Division/Unit: Education-Minneapolis / Data Governance and EdFi
• Work Shift/Work Hours: Day Shift
• FLSA Status: Nonexempt
• Days of Work: Monday - Friday
• Work Location: Minneapolis
• Closing Date: 05/24/2023
• Work Area: Data Practices and Analytics
• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/04/2023

CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

In this position, you will provide high-level office and administrative support services for the Data Practices and Analytics division. Duties to include:

• Create and maintain organizational systems for managing division records and data;
• Ensure the division's policies, procedures and guidelines are communicated to internal and external audiences;
• Prepare communication materials that meet the Americans with Disabilities Act (ADA) accessibility guidelines;
• Support professional staff in completing their program functions in an efficient manner.

In addition to your resume, please include a cover letter explaining how your skills and experience meet the qualifications for this position

Minimum Qualifications

Skill in:

• Developing and implementing administrative and program policies, procedures, and service standards in cooperation with management
• Using computerized inventory control and/or organizational systems for tracking and filing paper and electronic records
• Customer service (phone, in person, public presentations) and related Human Relations to establish and maintain effective working relationships

Knowledge of:

• Computer software and word processing, such as Microsoft Office Suite (including Word, Excel, Access, Power Point), Microsoft Publisher, Adobe Acrobat Professional, Content Management and System Web Interface, Microsoft Outlook or other email systems, etc. sufficient to provide the needed technical support, and to design efficient work processes and systems
• English (speaking, writing and reading)
• Data entry performance and data management skills sufficient to respond to requests for information and data, for interpreting data, and for detecting data inconsistencies and resolving associated problems
• Typing/keyboarding skills sufficient to create, edit and revise communications, documents, reports, training materials, etc

Preferred Qualifications

• Ability to develop, evaluate and improve administrative procedures and systems
• Ability to provide attention to detail and ensure accuracy
• Ability to multi-task and prioritize workload through efficient time management
• Effective communication and written skills
• Experience with document accessibility
• Experience using electronic mail distribution systems

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kate Elling at [email protected] or 651-582-8558.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kate Elling at [email protected].

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 87% of employees report flexibility in their work schedule
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 91% of employees feel trusted to do their jobs

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Tuition reimbursement
• Tax-deferred compensation
• Employer paid life insurance
• Wellness programs and resources
• Paid vacation and sick leave
• 11 paid holidays each year
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program
• Paid parental leave
• Public pension plan
• Health care spending and savings accounts
• Dependent care spending account
• Short-term and long-term disability
• Low-cost medical and dental coverage
• Vision coverage
• Prescription drug coverage
• Training and professional development

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.