Marketing Coordinator Ii Jobs

USMM

• Maintain the list of training center, conference room, and auditorium reserved for each meeting
• Dept Tech Expert ? have full understanding of how to work SURFACE HUB and other technologies work in conference rooms, etc., troubleshoot technical issues
• Organize department supplies, shipping and tracking
• Schedule and moderate the Field sales calls (FTM Fridays), track call topics and date
• Create and maintain file storage for meeting related documents
• Assist with Managers Meeting and National Sales Meeting planning
• Generate purchase orders / SOWs
• Maintain departmental phone contact list
• Generate city-specific restaurant listing for larger trade shows
• Confirm reservations with the conference services booking team
• Assist with room set up each day and maintain materials table or rolling file with the items organized by day
• Ship out medical supplies and other ancillary packages for departmental personnel
• Create course surveys for course feedback, quiz and knowledge assessment, provide analytics upon close of survey
• Follow up on any invoice issues with AP or FabbFinance
• Maintain the supplier contact list.
• Reserving conference room and training centers
• Run weekly SAP cost center reports
• Coordinating and tracking attendee lists for tradeshows and meetings, exhibitor badges, MIS (Meeting Information Sheets) prior to tradeshows
• Coordinate (F&B) for business meetings
• Coordinate meeting materials from offsite storage
• Enter major meetings, company events and holidays on team members? calendars
• Maintain new hire kit inventory and reorder as needed
• Internal processes like BuySmart, PO and SOW process
• Coordinate office supplies, name plates, business cards
• Responsible for the New Hire on-boarding; communications, module assignments, schedule shipments and lead monthly or biweekly calls
• Administers LMS assignments, leverages functionality and troubleshoot issues for field sales colleagues
• USMM travel and expense reports
• Maintain and update attendee list for Managers Meeting and National Sales Meeting
• Assist with onboarding new departmental employees
• Be ?SME? (Subject Matter Expert) as company rolls out new policies & procedures, applications, technical processes, etc. which are needed to learn / adapt
• Keep supply cabinets along ?Dupont wall? clean and organized.
• Sales Training
• Coordinate registration and badges for tradeshows and meetings
• Maintain the training matrix by updating course completions and reviewing parameters for next course assignments
• Maintain USMM calendar (tradeshows and meetings) on SharePoint
• Expense report support
• Calendaring for team meetings, reserving conference remote visitors
• Society List Management ? including annual BOD updates.
• Update Sales Rosters with new hires and transfers
• Derse Invoice submission ? input all transactions listed on invoice on an Excel coversheet, then submit invoice with coversheet to A/P. When received for payment, admin code by cost center.

Education:

• Bachelors Degree Required

Years of experience: 5-7 years

Top Skills

• Strong Excel and MS Office skills
• Comfortable with change
• Attention to detail
• Exceptional organization
• Positive attitude and works well with others
• Good communication skills.