Junior Administrative Assistant / Full-Time (Remote)

1We’re looking for an Administrative Assistant to join the team to provide support for our growing facility.
Responsibilities:
We are seeking a highly skilled and talented Administrative Assistant

• Support End of Month business/travel expenses and reconcile against proper financial budgets.
• Support and coordinate shipment of goods both inbound/outbound and domestic/international.
• Coordinate travel arrangements (domestic and international), including booking flights, car rentals and making hotel & restaurant reservations when needed.
• Coordinate internal/external meetings/events, order/set up breakfast/lunch, coordinate special needs as they arise.
• Oversee and participate in the performance of periodic and annual physical inventory practices/controls.
• Support Beyond the Bottle Finance Team, Engineering team, internal/external Vendors/Contractors, and Technicians with a broad range of generalist administrative and coordinator duties.
• Oversee preparation of inventory records as assigned: Participate in tagging fixed assets and maintaining associated records with a strong focus on our compliance standards and OSHA regulations.
• Oversee the front office, distribute phone calls, greet visitors/vendors, order office supplies/R&D parts, distribute the US mail and packages.
• Overall, provide ELEVATED administrative support as needed.
• Oversee the stocking, organization, and tracking of R&D parts.
• Process payroll for 5 contractors every Monday.

Compensation and Benefits:

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary

Qualifications

• A major plus if you have experience in freight/parcels, previously worked in a R&D facility or as a leader in any area.
• Experience with supporting project roll outs – Support project work to successful completion independently or as a team.
• Demonstrate the ability to interface effectively with all levels throughout the organization by way of excellent written and oral communication skills.
• Maintain high level of integrity and professionalism in handling confidential material daily.
• Ability to work proficiently and calmly under pressure situations.
• Outstanding organization and follow up skills – Time sensitive projects – Support to closure.
• Demonstrate the ability to provide support in a professional, confidential, and organized manner.
• Ability to prioritize work and multi-task – strong sense of urgency.