Junior - Administrative Assistant / Full Time (Remote)

Assists direct supervisor with the routine aspects of operational management for the clinic or medical residency program. Assists clinicians and supervisory staff with administrative tasks including communication and correspondence, filing, scheduling and organizing.
What We Offer

• 100% employer-paid health insurance for employees including Medical, Dental, Vision, Rx, 24/7 telemedicine; profit sharing, 403(b) retirement plan, generous paid time off, paid holidays, uniform allowance, and more.

Essential Functions/Responsibilities/Duties

• Works independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks.
• Answers calls and transfers calls as necessary.
• Obtains absent/tardy information from supervisors and records on daily attendance log.
• Screens calls for direct supervisor and responds when appropriate.
• Assists with patient complaints and concerns.
• Ensures timely processing and approval of staff time cards in coordination with departmental supervisors. Distributes timesheets from Toppenish Payroll, collects, prepares, and returns them when signed. Maintains copies.
• Secures travel arrangements for direct supervisor and other staff as assigned.
• Composes, edits, types and proofs correspondence, reports, forms charts, manuals and other documents assigned by direct supervisor.
• Maintains reports as requested by the direct supervisor.
• Collects, sort and distributes all incoming mail daily.
• Attends all meetings as requested by direct supervisor.
• Provides confidential administrative support to the direct supervisor and administrative staff.
• Maintains an updated accessible filing system.
• Prepares meeting agendas, takes, transcribes and distributes minutes of assigned meetings.
• Maintains conference room schedules.
• Maintains contact with staff, clinicians, patients, agencies and members of the community.
• Prepares and distributes monthly provider on site and on call clinic schedules to clinic staff and local hospitals.
• Ensures meeting facilities are prepared as requested by the direct supervisor.
• Assists direct supervisor with day-to-day activities.