Human Resources Assistant Jobs

JOB TITLE: Human Resources Assistant
OPEN POSITIONS: 1
JOB CLASSIFICATION: Exempt
LOCATION: Lenexa, Kansas OR Parsons, Kansas
REPORTS TO: Human Resources Manager

• Must be able to travel 25% - 50% between locations.**

Magnum Systems, Inc. is one of North America's leading designers and manufacturers of material handling and packaging systems for dry bulk materials. We earned that spot with our collective engineering knowledge and application experience. We're not all that flashy, but customers who process bulk materials such as grain, seeds, cereals, sugar, flour, plastic pellets, plastic powder, sand, cement, fly ash, fertilizers, and granulate chemicals value our ability to solve their bulk material handling challenges.
We are seeking exceptional people who are HARDWORKING, TRUSTWORTHY, AND RELIABLE and can succeed in a fast-paced work environment.
Become part of our tradition! Magnum Systems was built on a strong sense of community and an outstanding commitment to the personal growth of our people. If you enjoy being part of something special, then bring your energy and come grow with us!
Position Summary
The Human Resources Assistant plays a crucial role in supporting the human resources department and the overall organization. This position primarily focuses on administrative tasks related to employee records, recruitment, onboarding, benefits administration, payroll, and other HR functions. The Human Resources Assistant works closely with management and employees to ensure smooth HR operations and a positive employee experience.
Duties/Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Records Management

• Assist in the preparation of HR reports and metrics.
• Process new hires, transfers, promotions, and terminations in the HRIS (Human Resources Information System).
• Maintain accurate and up-to-date employee records, including personal information, employment contracts, and performance evaluations.

Recruitment And Onboarding

• Assist in conducting new employee orientations and facilitate the onboarding process.
• Coordinate job postings on various platforms and assist in screening resumes and applications.
• Prepare offer letters, employment contracts, and new hire documentation.

Benefits Administration

• Assist employees with benefits enrollment, changes, and inquiries.
• Assist in organizing and conducting employee wellness programs and events.
• Assist in reconciling monthly benefits statements.
• Coordinate with benefits providers to ensure accurate and timely administration of employee benefits.

HR Policies And Compliance

• Assist in conducting HR audits and maintaining documentation for legal and compliance purposes.
• Ensure compliance with labor laws, regulations, and company policies.
• Assist in developing and maintaining HR policies and procedures.

Employee Relations

• Help maintain positive employee relations by promoting open communication and a supportive work environment.
• Assist in addressing employee relations issues.
• Provide general support to employees regarding HR-related inquiries and concerns.

Training And Development

• Assist in coordinating training programs and workshops for employees.
• Track employee training records and assist in identifying development needs.
• Help organize employee recognition programs and events.

Payroll Administration

• Assist with audits, preparing financial reports, and collaborating with other departments on cross-functional projects.
• Assist in ensuring the organization's payroll processes comply with all relevant laws and regulations.
• Assist with inputting employee information, including new hires, terminations, salary changes, and other relevant data into payroll/human resources information system (HRIS), generating reports, and troubleshooting any system-related issues.
• Assist with processing employee payroll by collecting and verifying timekeeping information, calculating wages, salaries, deductions, and other adjustments.

Knowledge/Skills/Abilities

• Must be willing to attend seminars, webinars, conferences, and conventions as needed.
• Ability to function effectively in a high-volume, fast-paced environment with competing priorities and deadlines.
• Excellent attention to detail and a high level of accuracy.
• Ability to work in both a team atmosphere and as a self-starter.
• Must be able to work under minimal supervision and take a high level or initiative.
• Strong verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in MS Office (Word, Excel, PowerPoint).

Education And Experience
Minimum Requirements:

• 1 year experience in an administrative assistant role.
• High school diploma or equivalent.

Preferred

• 1-2 years prior experience in a Human Resources administrative role.
• Prior experience in a manufacturing environment.
• Familiar working with various systems (HRIS, payroll, ATS, ERP).
• Associate's in Human Resources or a related field.

POSITION TYPE/EXPECTED WORK HOURS
This is a full-time, exempt position. Hours are flexible but should follow a set schedule as much as possible. Must be willing to work overtime as job duties demand.
WORK ENVIRONMENT
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The performance of this position requires exposure to the manufacturing areas, which may require the use of personal protective equipment such as safety glasses with side shields and safety footwear.
Physical Activities And Requirements
To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation.

• Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Hearing and talking.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to read and write documents in the English language.
• Must be able to lift up to 15 pounds at times.

TRAVEL
25% - 50%overnight travel between plant locations is required.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required
of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.
WORK AUTHORIZATION
Applicants must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
Magnum Systems' policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.
Magnum Systems is proud to be a drug-free workplace.