Hr Records Assistant - Part-Time

Job Title:

HR Records Assistant

Physical Location:

Kent Campus - Kent, OH

Salary:

$13.85 per hour

Basic Function:

Performs specialized clerical and paraprofessional tasks in Human Resources – Records. Reports to designated supervisor.

Additional Basic Function – if applicable:

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following:

Performs a variety of tasks such as:

• Assisting with or completing Public Records Requests; and
• Indexing and archiving documents for personnel files using electronic methods
• Assisting with data clean up to ensure accuracy;
• Validating Service Achievement Awards;
• Routing Flashline leaves due to supervisor changes, approving leaves and manually entering leaves;
• Completing or assisting with the completion of a variety of reports (e.g., Ohio Department of Job and Family Services Quarterly Report s and Monthly Count Reports, Ohio New Hire Report, etc.;
• Updating of retention points for part-time classified employees;

Answers email and telephone calls related to variety of issues such as appointments, status changes, leave requests, etc.

Contacts civil service employees, faculty, professional staff members, supervisors, and/or external agencies and vendors to verify or obtain information, correct problems, schedule activities, etc.

Prepares a variety of materials (e.g., routine correspondence, standardized letters, forms, reports, etc.)

Performs clerical duties such as filing, ordering supplies for area, opening, sorting, and distributing mail, sending out mass mailings.

Provides assistance to the Human Resources Records department as needed to ensure timely processing of personnel actions.

May participate in training new employees.

Performs related duties as required.

Additional Examples of Duties – if applicable:

Minimum Qualifications:

High school diploma or equivalent. A minimum of one year of experience maintaining electronic records.

License/Certification:

Knowledge Of:

Office practices and procedures

Skill In:

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to provide

Written communication (e.g., to compose memos, letters, and reports)

Utilizing Microsoft Office products (e.g., Word, Excel, etc.)

Ability To:

Exercise discretion in distributing and receiving information of a confidential and sensitive nature

Apply policies and procedures

Identify and clarify discrepancies in information

Maintain accurate records

Proofread and correct errors

Read and accurately follow oral and written instructions

Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Preferred Qualifications – if applicable:

We are looking for someone with basic Microsoft Word and Excel experience. A skills assessment will be given to the final candidates.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

Normal office environment; requires frequent use of video display terminal.

Working Schedule:

The selected candidate will work approximately 20 hours per week during the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m.; schedule to be determined between supervisor and selected candidate.

Additional Information:

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For Official s, Visit Www.kent.edu/hr .

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free .

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.