Hr / Payroll - Accounting

Our West area construction firm client is seeking to add to their payroll team. The position will be responsible for assisting the HR Manager with daily HR processes, including accurately preparing and processing weekly payroll and maintaining time records. Processing of invoices to customers, monitoring incoming payments, and securing revenue by verifying and posting receipts.

Essential Functions and Responsibilities:

HR/Payroll

• Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately
• Initiate payments timely by preparing direct deposits through a bank payment system and preparing and administering checks as needed
• Calculate pay according to hours worked incorporating prevailing wage, weighted average, and overtime
• Maintains the integrity and confidentiality of HR files and records
• Proofs payroll reports for clerical accuracy
• Ensure proper processing of payroll deductions for taxes, benefits, child support, and other deductions
• Assist in relieving the front desk with answering phones and other clerical duties as assigned
• Prepare and submit reports with payroll information to HR/Payroll Manager for approval
• Provide support to the HR department
• Issues, or reissues, direct deposits timely due to payroll errors
• Maintains current knowledge of applicable state and federal wage and hour laws
• Collect and verify timekeeping information for all non-exempt employees
• Reconciles payroll to the general ledger

Accounting

• Reviews all invoices and subcontractor pay applications for appropriate documentation and approval prior to payment (Lien Releases, Insurance, and Signed Contracts)
• Work with Project Managers to generate progress billings with appropriate supporting documentation
• Facilitate collections due by sending bill reminders and contacting clients
• Prepare bills, invoices, and bank deposits
• Addresses and corrects any discrepancies in accounts and billings
• Issues statements and invoices and maintain records
• Warranty
• Performs various journal entries, account reconciliations, and provides general ledger support
• Process accounts and incoming payments in compliance with financial policies and procedures
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Setting up and maintaining projects, owners, and subcontractors on warranty web site
• Calling, emailing, coordinating subcontractors along with owner representatives and personnel to resolve warranty issues
• Issue Change Orders related to Warranty or warranty & later cost, confirm all requirements insurance verifications and endorsements are provided and that accounting pays the subcontractor for work provided
• Assist Assistant Controller with analysis of data, reports, and any other duties assigned
• Entering warranties as emailed by owner if they do not submit through Corrigo
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data

Educations and Experience:

• Associates degree from a two-year college, or technical school a plus
• 5yrs+ working experience in AR a plus.
• BS/BA in accounting/business administration a plus
• High School diploma or equivalent required
• Payroll processing experience required