Hr Office Assistant (Th6881)

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

Position Summary

This position provides clerical for the Human Resources department. Primary duties are; maintaining the file room to ensure timely filing, record retention, organization, and file security; processing personnel actions, research of previous personnel actions, clerical duties (i.e. receiving telephone inquiries and customers), preparing presentations and reports using Microsoft Office programs, such as Excel and PowerPoint, and entering data into an informational system. Additional duties include preparing meeting minutes, scheduling meetings, data entry within the Employee Health database filing system, and provided support to the Human Resources department staff and others as needed or directed.

Necessary Qualifications

Education

High School graduate or GED

Experience

No experience is necessary but be willing to learn with the expectation to adhere to TCRHCC hospital policies

Other Skills and Abilities

A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas

• Positive working relationships with others; works effectively in team relationships
• Complete of and above-satisfactory score on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
• Exceptional verbal and written communication skills
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Ability to operate under immense pressure
• Reliable and dependable; reports to work as scheduled without excessive absences
• Reliable and dependable; reports to work as scheduled without excessive absences
• Strong organizational skills
• Possession of high ethical standards and no history of complaints
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading or incomplete information, as determined by TCRHCC.
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job

MENTAL AND PHYSICAL EFFORT

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical

The work involves prolonged periods of sitting in an office setting operating a personal computer, as well as movement throughout the hospital. Must have ability of prolonged standing, walking frequent bending, maintaining balance, reaching and occasionally driving, climbing, kneeling, crouching and twisting. The work does require the ability to carry items such as presentation material, packets, and binders. Must be able to frequently lift up to 24lbs and occasionally over 100lbs. Must be able to push and pull occasionally over 100 lbs. Must have ability of simple grasping, fine manipulation, use of keyboards and frequent firm grasping. Sensory Requirements are prolonged near vision, color vision, depth perception, seeing fine details, hearing normal speech,

Mental

Must be able to prioritize and use good judgment and coordinate a variety of issues while being frequently interrupted. Requires the ability to communicate effectively and act with tact and composure in stressful situations. Must have ability to continuously concentrate, handle high degree of flexibility, work alone, frequently cope with high levels of stress, make decisions under high pressure, cope with anger, fear, hostility of others in a calm way, manage altercations, demonstrate high degree of patience, adapt to shift work, and work in areas that are close and crowded. Must accept a flexible schedule to meet unit needs.

Environmental

May occasionally be exposed to infectious diseases, chemical agents, dust, fumes, gases, extremes in temperatures or humidity, hazardous or moving equipment, unprotected heights, and loud noises.

ESSENTIAL FUNCTIONS

• Maintains files for HR sections; employee personnel, employee benefits, and employee health. Ensures timely filing and record retention. Follows library check out system for files and follows security measures to maintain confidentiality.
• Prepares Excel spreadsheets to track and maintain various human resource data.
• Must be comfortable interacting with and potentially influencing many levels of management both within the organization and with outside customers.
• Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee and external customer satisfaction.
• Demonstrates a pleasant, professional demeanor and image while greeting and addressing employees and visitors. Provides assistance to employees and visitors by answering questions in a knowledgeable manner and providing appropriate forms to meet the objective(s) of the inquiry.
• Assists in providing clerical support to HR staff by maintaining meeting calendars, scheduling meetings and appointments, typing correspondence, preparing travel arrangements, preparing files, providing temporary staff coverage, and completing projects.
• Assists in entering department requisitions, orders, and/or invoices into the procurement system for timely processing.
• Performs research efforts and prepares PowerPoint presentations through the direction of the Chief Human Resources Officer and/or HR department employees.
• Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
• Prepares reports and enters data through various informational software systems.
• Other duties as assigned.
• Assists in preparing new hire paperwork including I-9, benefits summary, payroll packet, drug test, health screening forms and other applicable documents.
• Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
• Must be able to comply with all TCRHCC hospital policies and procedures.
• Assists in processing new or transferring employees by administering drug tests, issuing identification badges, processing finger printing, verifying and designating building (ID badge) access as directed by employees’ immediate supervisor, processing personnel action forms, guides employees in appropriately completing forms.
• Assists in answering multi-line phone calls, takes accurate messages, and routes calls and messages to appropriate staff member.