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Guest Services Manager-Southernmost Beach Resort

Company

Southernmost Beach Resort

Address , Key West, 33040, Fl
Employment type FULL_TIME
Salary
Expires 2023-07-26
Posted at 11 months ago
Job Description
Compensation Type: Yearly Highgate Hotels:
Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.
Location:

Located in historic Old Town, Southernmost Beach Resort expands over 6 acres on a serene part of the island with Atlantic Ocean front views, gorgeous Key West architecture, and all the amenities you desire in a beach resort. Just a short walk or bike ride from Key West’s boutique shops, art galleries, eclectic restaurants, and non-stop nightlife, the resort spans over two city blocks and offers guest rooms that are located within easy reach of both the beach and world-famous Duval Street.
Overview:
The Guest Services Manager is responsible for ensuring the operation of the Guest Services, Concierge and Uniformed Services/Transportation in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy.
Responsibilities:
  • Prepare and conduct all Guest Services interviews and follow hiring procedures according to Highgate Hotel S.O.P.'s.
  • Coordinate all aspects of the ongoing implementation of the Highgate Hotel philosophy of service.
  • Ensure sign off of all Service Standards by Position for Guest Services staff.
  • Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.
  • Ensure implementation of all Highgate Hotel policies and house rules. Understand hospitality terms.
  • Ensure that Wage Progress, Productivity and the Ten Day Forecast are completed on a timely basis according to Highgate Hotel S.O.P.'s.
  • Must maintain constant communication with Housekeeping, Reservations and the Credit Manager.
  • Develop employee morale and ensure training of Guest Services personnel.
  • Respond to all guests’ requests, problems, complaints and/or accidents presented at the Front Desk or through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction.
  • Monitor proper operation of the P.B.X. console and ensure that employees maintain Highgate Hotel S.O.P.'s in its use.
  • Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments.
  • Prepare employee Schedule according to business forecast, payroll budget guidelines and productivity requirements.
  • Participate in required M.O.D. program as scheduled.
  • Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
  • Establish and maintain key control system.
  • Motivate, coach, counsel and discipline all Guest Services personnel according to Highgate Hotel S.O.P.'s.
  • Ensure participation within department for monthly Highgate Hotel team meeting.
  • Attend daily and monthly Rooms Merchandizing meetings.
  • Ensure correct and accurate cash handling at the Front Desk.
  • Ensure that no-show revenue is maximized through consistent and accurate billing.
  • Monitor all V.I.P.'s, special guests and requests.
  • Review Guest Services staff's worked hours for payroll compilation and submit to Accounting on a timely basis.
  • Follow and enforce all Highgate Hotel credit policies.
  • Maintain and monitor "Lost and Found" procedures and policies according to Highgate Hotel standards.
  • Ensure staff greet and welcome all guests approaching the Front Desk in accordance with Highgate Hotel S.O.P.'s.
  • Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.
  • Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily, i.e. flash report, allowances, etc.
  • Maintain Highgate Hotel S.O.P.'s regarding Purchase Orders, vouchering of invoices and checkbook accounting.
  • Carry a cell phone at all times.
  • Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.
  • Assist in preparation of revenue and occupancy forecasting.
  • Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
  • Focus the Guest Services Department on their role in contributing to the Guest Service and audit scores.

Qualifications:
  • Supervisory experience required.
  • Light hours sometimes required.
  • Maintain high standards of personal appearance and grooming, which include wearing nametags.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Participate in M.O.D. coverage as required.
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Perform other duties as requested by management.
  • Attend all hotel required meetings and trainings.
  • Long hours sometimes required.
  • Must have a valid driver’s license from the applicable state.
  • Must be able to maintain confidentiality of information.
  • Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
  • Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain a warm and friendly demeanor at all times.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Must be proficient in Windows, Company approved spreadsheets and word processing.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.