Gift And Data Entry Specialist

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking a Gift and Data Entry Specialist to join our team!

Are you a detail-oriented individual with a passion for making a difference? Earlham College is seeking a dynamic Gift and Data Entry Specialist to join our dedicated Advancement team. In this crucial role, you will be at the heart of ensuring accurate and efficient gift processing and maintaining our valuable constituent data. If you thrive in a constantly evolving environment, possess excellent organizational skills, and are ready to contribute to the success of a highly-functioning office, we want to hear from you!

This is a full-time (37.5 hours), hourly staff position, that includes a full benefits package.

The Institutional Advancement office is open Monday through Friday from 8am to 5pm. This position will primarily work in the office. Additional hours may be required during special events, such as Earlham Day, and Homecoming and Reunion Weekend. The Gift and Data Entry Specialist reports to the Associate Director of Advancement Services.

Primary Duties & Responsibilities:

Gift Processing

Receive and process incoming gifts, including checks, credit card payments, cash, and other forms of donations.

• Enter gift information into database with complete accuracy while adhering to 48-hour turnaround receipting and acknowledgment policy.
• Evaluate, sort, and total all donations to create daily gift batches.
• Assist donors with editing recurring gifts, including gift amount, payment methods, and gift designations.

Data Entry

Maintain the integrity and accuracy of the constituent database.

• Create and enter constituent data for individuals and organizations, including address updates, constituent demographics, and relationship cross-references.

Other

• Provide assistance to other members of the office and perform additional duties as necessary.
• Work closely with the Advancement Services team to streamline gift processing procedures and improve data management practices.
• Collaborate with the greater office to support activities in areas of giving and alumni engagement.

Qualifications

Experience & Qualifications:

The successful candidate will be able to multi-task, have strong organizational, telephone and interpersonal communication skills, as well as an attention to detail, a solid background in Microsoft Office Suite products and CRM experience.

• Ability to manage logins and use multiple 3rd party websites for research and data retrieval.
• Advanced skills in Microsoft Word and Excel, including mail merges.
• Ability to manage software and files on a PC running Windows 10.
• Ability to print envelopes and letterhead to shared network printers.
• Employment is contingent on a background checkBottom of Form.
• Strong analytical and critical thinking skills.
• Ability to work effectively under pressure, solve problems and adjust quickly to changing situations while maintaining strong commitment to customer service.
• Be a positive example and resource to all Earlham Students.
• Ability to interact effectively with constituents via phone, email and in person to resolve questions regarding biographical or gift data.
• Ability to manage time and prioritize tasks.
• Experience with Ellucian Banner or other shared database.
• Attention to detail and high level of accuracy.
• A high school diploma or GED certification is required.
• Computer skills including:
• Ability to adapt to frequently changing technology and procedures.
• Assessment of skills will occur.

The review of applications will begin immediately and continue until the position is filled.

To Apply:

• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• List of Three References with Contact Information
• Resume
• Please submit the following application materials through our Earlham Careers Portal

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.