General Affairs Administrator Jobs

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.
Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.
Status
Exempt
Summary
The General Affairs Administrator is responsible for General Affairs (GA) department billing associated with programs, including POs, invoice processing and budget tracking. This role will manage the company mobile communication program and provide support to team members as needed. The Administrator will work closely with the Corporate Administration Manager to project manage Corporate Events, team meetings, and other ad hoc meeting requests. The Administrator will manage the company travel program (with vendor partner, Egencia), provide support with departmental budget, assist with RFP processes, and collaborate with the HR team for new hire on-boarding, as needed, including responsibility in working with HR on tracking Autoever/ESM team member GA related changes. The Administrator will assist with managing all GA vendors, including the Café, the gym, and the mailroom.
Major Responsibilities
1st Priority - 35%
Departmental budget tracking: Process all mobile, travel, and event related invoices in a timely manner; maintain and compile multiple reports for department’s various accounts and monthly budget analysis and accruals. PA creation for department expenses. Monthly credit card reconciliation.
2nd Priority - 20%
Travel program management: Manage vendor (Egencia) and oversee contract negotiations on behalf of KUS. Work with team members on troubleshooting and best practices as needed.
3rd Priority - 20%
KUS mobile communication program: Manage vendor and oversee contract negotiations on behalf of KUS with AutoEver. Manage the distribution of mobile program app and telephone calling/videoconferencing. Troubleshoot problems with equipment and/or service. Monitor stipend plans and stay on trend with industry best practices. Spearhead new technology initiatives (e.g., BYOD program).
4th Priority - 10%
Event Planning: Assist with the project management and coordination of Corporate Events and Team Member meetings, including but not limited to planning, vendor and contractor management, budgeting, and execution.
5th Priority - 15%
Ad Hoc: Assist with other projects related to insurance, the KUS gym, Kia Café, breakrooms and breakroom supplies, subscription management, office supplies, asset tracking, team member changes, company-wide condolence gifts, managing Adobe Sign, support Facilities team as needed, and regional & Technical Training Center support as required.
Education/Certification

• Bachelor’s degree or equivalent work experience in office administration and/or office management required.

Overall Experience

• Finance and project management background required.
• Minimum 3-5 years office support/business administration responsibilities required.
• Working knowledge of mobile device usage preferred.
• Vendor management and contracts administration desired.

Directly Related Experience

• Ability to work with others, across departmental lines including high-level leaders, to organize, maintain and control the various tasks assigned.
• Detail oriented and highly organized.
• Excellent communication skills, both oral and written.
• Strong customer service skills.

Skills
Must have excellent verbal and written communication skills
PC skills of MS Office, Word, PowerPoint, Adobe Pro.
Strong MS Excel skills.
Excellent Communication Skills Required (written And Oral)
Ability to interface with vendors and suppliers, as well as team members and inter- departmental co-workers.
SAP Or Equivalent System Experience Required.
Smartphone knowledge required.
Competencies
Project Management
Planning
Customer Service
Utilizing Feedback
Prioritizing and Organizing Work
CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels
Pay Range
$57,428.00 - $74,679.00
Pay will be based on several variables that are unique to each candidate, including but not limited to, job-related skills, experience, relevant education or training, etc.
Equal Employment Opportunities
KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law. KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices. The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.
Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.