Public & Legislative Affairs Manager (Public Information & Affairs Manager)

THE OPPORTUNITY
Under direction of the Director’s Office, this position reports to an Assistant Agency Director. The Public and Legislative Affairs Manager assists the Director’s Office in planning, directing, and ensuring the smooth and efficient daily operations of the Health Care Agency. This position requires a high level of independence, organization, autonomy and significant decision-making power, and is responsible for providing direct support to the Agency Director, the Assistant Agency Directors and the Executive Manager Team.
The primary duties include, but are not limited to:

• Oversight of the entire Agenda Staff Report (ASR) process for HCA. This includes oversight and supervision of the HCA ASR Coordinator, leading the Executive Review meetings as well as leading the Executive Assistant (EA) briefings for the Health Care Agency
• Works with the Agency Director and Agency Assistant Directors and other key internal partners to identify, develop and implement operational business plans, monitor key metrics, and assist in the decision making of the departments
• Represent the Agency, and at times the County, at several trade organizations including, but not limited to: California State Association of Counties, National Association of Counties, CalOptima executive board meetings and County Health Executives Association of California
• Present reports, recommendations and information to the Board of Supervisors, various community groups and other internal and external partners
• Demonstrate and maintain a high level of integrity and credibility while upholding an excellence in service
• Collaborate with other public and private agencies to provide information to County departments, the public and agency representatives on departmental activity
• Review talking points and presentations produced by the Executive Team and prepare talking points for the Agency Director and Agency Assistant Directors
• Oversee the coordination, compilation, and review of all Agenda Staff Reports (ASR) and the Agency’s responses to Board Directives including communications with the Board Offices and County Executive Officer
• Responsibility for all written and verbal communication with the Board of Supervisor’s Offices (Board) and CEO’s office
• Act as a liaison between HCA and the County Executive Office, other County departments, and Board offices
• Work collaboratively as a key member of the Executive Team to determine policy and formulate operational objectives in accordance with federal and state statutes and consistent with County policies relative to health care programs
• Works with the Executive Team to establish the Agency’s Legislative Priorities and tracks ongoing legislation. Communicates with each Service Area Chief about current and upcoming legislation pertaining to their area

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess five (5) years of experience with healthcare administration, strategic planning, prioritization, and development of operational initiatives and implementation.
Possession of a bachelor's degree or higher in a field related to public relations, business administration, public administration, political science, or related field may substitute for one (1) year of the required experience.
In addition, the ideal candidate will possess extensive knowledge and experience in the following core competencies:
Technical Knowledge l Experience

• Understanding the Agency Staff Report (ASR) process from creation to filing. Must understand Board rules, filing deadlines and processes
• Understanding policy development, evaluation and implementation surrounding relevant local, State, Federal policies, laws and regulations

• Understanding and utilizing Microsoft Suite and/or comparable programs
• Authoring and preparing original reports, press releases, content, documents and presentations
• Utilizes technical knowledge to ensure excellent written communication within the Agency, with the CEO’s office, and the Board
• Utilizes technical knowledge and experience to ensure legislative priorities for the Agency are followed and communicated both internally and externally

Leadership l Managerial Skills

• Proven ability to provide guidance and direction to others to meet organizational strategic objectives, while encouraging openness, creativity, and innovation
• Working collaboratively with direct reports to align personal development and goal achievement with business objectives
• Fostering a collaborative approach across all service functions that supports compliance and quality improvement efforts, provides information necessary for decision making and engages all levels of participants in contributing to the process

Judgment l Decision Making Skills

• Analyzing problems and proposing solutions while dealing with changing priorities
• Identifying and resolving technical issues and problems through good judgment and decision making utilizing technical expertise

Relationship Building l Effective Communication Skills

• Working with business users to gather requirements, write functionality, and technical specifications
• Using diplomacy when dealing with challenging situations and/or people
• Creating rapport and negotiating with vendors/department staff to correct or mitigate contract performance issues or conflicts
• Originating and reviewing correspondence on behalf of the Agency Director
• Developing and delivering effective written and verbal communication with various audiences, i.e., the Board of Supervisors, vendors, executive management, and other public entities

MINIMUM QUALIFICATIONS
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum qualifications. After screening, applicants who meet the minimum qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Structured Oral Interview | SOI (Weighted 100%)
Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.
Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.

ADDITIONAL INFORMATION
Please see below for important information regarding COVID 19 related requirements.
The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:

• Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)
• In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.

The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.
Email Notification
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
Frequently Asked Questions
Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact Thai Do at (714) 834-2598 or [email protected].

Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:

• Health & Dependent Care Reimbursement Accounts
• 457 Defined Contribution Program
• Paid Life Insurance: $100,000 life insurance policy
• Paid Short & Long Term Disability insurance programs
• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information.
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy

• Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.