Executive Secretary Jobs

Executive Secretary-Salt Lake City, Utah
The Department of Juvenile Justice and Youth Services is looking for a highly skilled and motivated individual to fill an Executive Secretary position. This position provides administrative support to JJYS management and office staff.
Principal Duties

• Acts as liaison between the office and other functional units of the agency.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides assistance to staff and public.
• Coordinate specialized agency office functions or activities.
• Assist in leading staff; delegate work assignments, monitor/review quality of work, provide technical assistance or training, and provide input as requested on performance appraisal.

The Ideal Candidate

• Has organizational skills, including project tracking and management over time.
• Has strong technical skills, including but not limited to Google (drive, docs, forms, spreadsheets, presentations, calendar, and email), Microsoft (Word, Excel, PowerPoint, and Publisher), and Adobe.

Why You Should Join Our Team
Employees within Juvenile Justice and Youth Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that we provide support and guidance to troubled youth while they are transitioning into adulthood.
The Agency
The Department of Health and Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!
Supplemental Information
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the duties of this position.