Administrative Assistant (Timekeeping And Attendance)

SGI Global (SGI) is currently seeking an Administrative Assistant to support the Department of Homeland Security (DHS) US Secret Service (USSS). The United States Secret Service (USSS), Office of Human Resources (HUM), is responsible for building and maintaining a robust and qualified workforce, achieving optimal staffing requirements, providing opportunities for employee enhancement and professional growth, as well as engaging and retaining a highly skilled, talented, and diverse workforce.

The ideal candidate will have experience ensuring the proper recording, processing, transmission, and correction of time and attendance records.

Overview Of Job

• Advanced knowledge of the Microsoft Office Suite
• Strong written and verbal communication skills (e.g. writing reports, developing presentations and speaking in public)
• 2+ years of experience in and Administrative Assistant role, ideal candidate will have performance in managing time and attendance
• Create and manage employee accounts and profiles in electronic TA systems, including password resets, resolution of access issues, and account deletions
• Support development of training modules, and conduct training for supervisors and employees on using electronic TA systems to record and submit timecards; develop training materials and modify standard operating procedures when necessary
• Monitor end users' adherence to routine and special timelines and cutoff schedules to ensure timely data transmissions; advise managers and employees of pending deadlines
• Pursuant to Federal contract requirements, applicants must be U.S. Citizens and be able to pass standard government-sponsored credit and background checks. Some contractors may be required to have elevated security clearances based on the nature of their work
• Provide customer support for agency personnel on using electronic Time & Attendance (TA) systems to record time and leave; advise managers and employees on regulatory requirements, and pay and leave policies
• Demonstrated ability to problem solve, multitask and work in a fast paced environment;
• Maintain and update individual employees' certified time and attendance files in compliance with Federal regulations and requirements
• Support TA processing and posting across multiple automated electronic systems within established deadlines to ensure accurate and timely file updates; develop or run regular and ad hoc reports necessary to ensure all timecards are processed on time in accordance with policy
• Support execution or conduct regular and recurring audits and reconciliations of TA files, standard operating procedures, and materials to determine compliance with applicable regulations and procedures
• Qualifications of the Role:
• Examine time and leave record information to identify, analyze and correct errors to minimize delays and incorrect payments; adjust records as needed to resolve issues
• Participate in development and/or testing of system enhancements and updates

SGI Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

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