Executive Assistant To The Ceo

Description

We are looking for an experienced, proactive Executive Assistant to provide comprehensive support to our CEO. As their right-hand person, you will play a crucial role in ensuring the smooth functioning of the executive office of Total Wine & More. The ideal candidate will possess exceptional communication skills, demonstrate strong attention to detail, and have extensive experience supporting C-suite executives with proficiency in the Microsoft Office Suite. This is an in-office position in reporting to the CEO and sit in Bethesda, MD.

You will:

• Data Analysis and Reporting: Collect, analyze and present data in a clear and concise manner to support decision-making processes. Create reports, spreadsheets and charts using Excel and other data analytics tools, highlighting key insights and trends.
• Calendar Management: Efficiently manage the CEO’s calendar, including scheduling and coordinating appointments, meetings, conferences, and travel arrangements. You will support the prioritization and resolution of scheduling conflicts to ensure o0ptimal time management.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Main confidentiality in all aspects of work, including conversations, documents and company matters.
• Travel and Event Coordination: Arrange travel itineraries, accommodations and transportation for the CEO and other senior executives. Coordinate logistics for corporate events, conferences and board meetings, ensuring smooth execution.
• Communication: Act as a primary point of contact for internal and external stakeholders, including employees, clients, investors and board members. You will support in responding to emails, phone calls and inquires on behalf of the CEO in a prompt, professional manner upholding high levels of confidentiality.
• Prioritization and Planning: Proactively anticipate the CEO’s needs and manage competing priorities effectively. Stay ahead of deadlines and commitments, ensuring that tasks are completed accurately and on time.
• Documentation and Presentation: Prepare, proofread, and edit correspondences, reports, presentations, and other documents as requested by the CEO. Utilize PowerPoint and other tools to create visually appealing presentations for executive meetings.

You will come with:

• Project management skills required
• Strong analytical skills a plus
• High proficiency in the Microsoft Office Suit
• 5+ years’ experience as an executive assistant supporting C-suite executives in a fast paced corporate environment

We offer

• College tuition assistance
• Discounted home and auto insurance
• Career development & product training
• Pet insurance
• Critical illness and accident insurance
• & More!
• Paid parental leave
• Disability & life insurance coverage
• 401(k), HSA, FSA, Pre-tax commuter benefits
• Consumer classes
• Health care plans (medical, prescription, dental, vision)
• Paid Time Off (PTO)
• Generous store discounts

Grow with us

Total Wine & More is the country's largest independent retailer of fine wine, beer and spirits, and we continue to grow our footprint year over year. Total Wine offers exciting and unique career opportunities across the country and in our corporate office. Our strength is our people. We have a commitment to training and career growth, all in an environment that values new ideas and teamwork. If you share our entrepreneurial spirit and a passion for providing best-in-class customer experience, take a moment to apply or learn more at www.TotalWine.com/About-Us/Careers!

Total Wine & More considers several factors when establishing compensation. Estimated salaries determined by third parties have not been validated by Total Wine & More. Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.