Executive Assistant (Special Admin Assistant Ii) - Range 22 / Exe

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EXECUTIVE ASSISTANT (Special Admin Assistant II) - Range 22 / EXE
Salary
$60,000.95 - $113,684.75 Annually
Location
Anchorage, AK
Job Type
Regular / Full Time
Job Number
2023-08466
Department
Office of the Municipal Manager
Division
Municipal Manager
Opening Date
02/15/2023
Closing Date
Continuous

• Benefits
• Questions
• Description

Job Information
Open to the general public and any current Municipal employee.
This is an executive position (no union affiliation) and serves at the pleasure of the Mayor of the Municipality of Anchorage.
DEPARTMENT: Municipal Manager
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION: City Hall 632 W 6th Avenue
Example of Duties
Responsible for providing administrative support for the Mayor/Manager Offices. Position is unique in confidentiality and impact as direct staff position to the Mayor/Manager functions. Recieve visitors, telephone calls and requests from the public and Municipal employees, responding and directing as required. Develop and maintain budgets for the Mayor/Manager offices. Perform other related duties as assigned.
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED, or equivalent and nine (9) years of experience conducting research, investigations, litigation, report writing, program management, and/or program support.
OR
Associate's degree in Business Administration, Public Administration, Accounting or a similar discipline and seven (7) years of experience conducting research, investigations, litigation, report writing, program management, and/or program support.
OR
Bachelor's degree in Business Administration, Public Administration, Political Science, Accounting or a similar discipline and five (5) years of experience conducting research, investigations, litigation, report writing, program management, and/or program support.
OR
Master's degree in Business Administration, Public Administration, Accounting or a similar discipline and three (3) years of experience conducting research, investigations, litigation, report writing, program management, and/or program support.
Must possess a valid State of Alaska driver's license at time of hire.
Preferences

• Experience developing and maintaining budgets
• Experience providing administrative support

Instructions To Applicants
Submit a cover letter summarizing your qualifications for this position.
Submit a comprehensive resume of your work history.
Submit contact information for three professional references.
Submit copy of transcripts for highest degree awarded.
If you referenced any certifications or licenses on your resume, submit evidence.
If active military service is on your resume, submit a DD Form 214.
Submit a current copy of your driver's license.
Additional Important Information
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
If selected for hire, appointment in this position will be conditional based upon the submission of a current (dated within 30 days from date requested) copy of the applicant's Alaska driver's license and a current copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaskan driver's license was first issued within one year prior to application, documenting an acceptable driving history.
The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines (http://www.muni.org/Departments/employee_relations/Documents/DrivingConvictionsGuidelines.pdf) .
All required certifications and licenses must remain current for the duration of employment.
Military Service Interview Preference
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits

• Medical/Dental/Vision/Audio
• Flexible Spending Accounts – Health and Dependent Care
• Health Savings Accounts
• Short Term Disability
• Long Term Disability
• Life Insurance
• Dependent Life Insurance

Retirement

• 401(k) and 457 Savings Plans
• State of Alaska Public Employee Retirement System (PERS) Program

Employer Paid Benefits

• Paid Leave Plan
• Employee Assistance Program
• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• No
• Yes

02
Which of the following best describes your level of education as it relates to this position?

• Bachelor's Degree in a different field
• Master's Degree or higher in a different field
• High School Diploma / GED / Equivalent
• None/less than High School
• Associate's Degree in a different field
• Master's Business Administration, Public Administration, Accounting or a similar discipline
• Bachelor's Degree in Business Administration, Public Administration, Accounting or a similar discipline
• Associate's Degree in Business Administration, Public Administration, Accounting or a similar discipline

03
How many years of experience do you have conducting research, investigations, litigation, report writing, program management, and/or program support?

• 1 year to less than 3 years
• Less than 1 year
• None
• 7 years to less than 9 years
• 5 years to less than 7 years
• 3 years to less than 5 years
• 9 years or more

04
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
05
Do you currently possess a valid State of Alaska driver's license or have the ability to obtain one at time of hire?

• No
• Yes

06
How many years of experience do you have providing administrative support?

• None
• 3 years to less than 5 years
• Less than 1 year
• 7 years to less than 9 years
• 1 year to less than 3 years
• 5 years to less than 7 years
• 9 years or more

07
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
08
How many years of experience do you have developing and maintaining budgets?

• 7 years to less than 9 years
• None
• 5 years to less than 7 years
• 9 years or more
• 3 years to less than 5 years
• Less than 1 year
• 1 year to less than 3 years

09
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
10
Please describe additional, relevant paid or unpaid work experience that demonstrates your ability to perform the tasks and duties of this position to include approximate number of hours per week. Examples of such work experience may include volunteer work or other extracurricular work (including in high school or college), as well as paid or unpaid work performed for tribes and/or tribal, cultural, community-based, philanthropic religious, spiritual, professional, or social organizations.
Required Question
Agency
Municipality of Anchorage
Address
632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501
Phone
(907) 343-4442
Website
http://www.muni.org/jol
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