Executive Assistant - Office Of The Ceo - Remote | Wfh

Are you a proactive and organized professional looking to make a significant impact in a dynamic work environment? We are seeking an Executive Assistant to support the Office of the CEO in our downtown Chicago office. This position offers a unique hybrid work experience, combining in-office collaboration with the flexibility of remote work.
About The Role
As an Executive Assistant, you will play a pivotal role within our organization, providing essential support to the CEO's office. Reporting to the Assistant to the CEO, you will assist with various responsibilities, both internally and externally.
Key Responsibilities
Internal Support
Maintain confidentiality while handling sensitive information.
Cultivate strong, results-oriented relationships with colleagues.
Ensure efficient time management for the CEO.
Manage the Outlook calendar, including appointment scheduling and prioritization.
Coordinate travel plans and logistics, including itinerary preparation.
Handle time and expense reports.
Manage Outlook contacts; familiarity with HubSpot is a plus.
Draft and send routine correspondence on behalf of the CEO.
Maintain and improve file structures.
Act as a welcoming host for guests at our Chicago office on in-office days, arranging meals when necessary.
Keep office and kitchen supplies well-stocked and organized.
Demonstrate proficiency with AV equipment and computers, providing training as needed.
Assist with the issuance and tracking of Security System key fobs.
Key Competencies
Organization and Resourcefulness: Efficiently manage time and prioritize tasks independently.
Change Agility: Adapt to a fast-paced, ever-evolving work environment with composure.
Quick Learning: Rapidly acquire new skills and technology.
Critical Thinking: Analyze information logically and improve project outcomes.
Accuracy and Detail-Orientation: Identify and correct errors to ensure flawless execution.
Continuous Improvement: Seek ways to enhance processes and products.
Project Management: Successfully drive projects to completion.
Problem-Solving: Methodically identify and solve problems, achieving positive results.
Results-Driven: Maintain a focus on outcomes and convey a sense of urgency.
Cooperative Team Player: Collaborate effectively with colleagues and approach work with a diplomatic, even-keeled demeanor.
Strong and Brave with a Sense of Humor.
Excellent Listener: Actively engage in listening and ask insightful questions.
Experience And Qualifications
3-5 years of senior-level administrative experience.
Associate degree in administration, communications, business, marketing, information technology, human resources, or related field, or an equivalent combination of education, certification, experience, and training is desirable.
Exceptional writing, editing, and proofreading skills.
Willingness to work in-person in our Chicago office, with varying in-office and remote workdays.
Meticulous attention to detail, both in personal work and when reviewing or delivering peer reviews.
Flexible working style to handle multiple tasks and deadlines in a fast-paced environment; knowledge of Monday.com is a plus.
Self-sufficiency and resourcefulness with a proactive attitude.
Proficiency in Microsoft Office, including intermediate/advanced PowerPoint skills, and advanced Outlook skills.
If you are a dedicated professional with a passion for excellence and a desire to contribute to a dynamic team, we encourage you to apply. Join us in supporting our CEO's office and driving success in our organization.
Salary: $ 75,000.00 Per Year