Executive Assistant Jobs

We are seeking a talented and experienced Executive Assistant to aid and support the founder of an exciting financial services company!

• Hybrid Work Opportunity - Must reside and be able to attend occasional in-person meetings in Austin, TX
• Salary up $85,000 depending on experience!
• 14 days of PTO
• Benefits packages in progress
• Annual bonus incentives

As our client’s Executive Administrative Assistant, you will report directly to the CEO, manage and maintain their personal and professional calendar and to-do list, as well as manage specific tasks and projects. This could include arranging personal and professional travel, restaurant reservations, and other events; managing their personal calendar and engagements such as birthday reminders, holidays, etc. Communicate via Discord 50+ times a day with other executive leadership, other employees, customers, and clients.

Executive Assistant Responsibilities

● Manage the CEO’s calendar, schedule appointments, and coordinate all arrangements as it relates to personal and professional travel (travel, dining, events, etc.)

● Attend weekly in-person meetings in Austin, TX, and provide logistical support (travel, meeting minutes, etc.) when needed.

● Assist in the preparation and organization of online and in-person board meetings and other executive events.

● Prepare and edit correspondence, PowerPoint presentations, and reports for the CEO

● Regularly utilize Discord to communicate with other employees and executives 50+ times a day

● Tracking back-end website data, financial data, and market research, then collecting data and displaying appropriately in reporting for social media purposes

● Maintain a high level of confidentiality and discretion in handling sensitive information

● Regular email monitoring and replying while organizing and managing inbox and spam

● Collaboration with marketing on social media initiatives

● Support the hiring, onboarding, and management of virtual assistants to enhance customer satisfaction

● Utilize tools such as AI/Chat GPT to strengthen the quality of work and improve productivity

KEY REQUIREMENTS

(DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE):

● 2+ years of experience as a PA or EA

● 1+ years experience making improvements to business processes or procedures

● 1+ years of experience managing someone's social media (Twitter, etc) direct messages

● 1+ years experience managing emails for others

*This application through LinkedIn is an expression of interest. Once completed, you will be invited to complete the full application via our company application form system. This is a unique hiring process with multiple steps involved; if you do not wish to complete multiple steps, please do not apply.*

In addition, you should have:

● A great deal of experience organizing many tasks quickly and projects at once, and delivering on time

● A great deal of experience using written and verbal communications with a wide range of clients and colleagues and at the highest levels

● Previous experience with growing/expanding companies

● Ability to work independently and collaboratively as part of a team in a fast-paced, deadline-driven environment

● Previous experience preferred within the finance, forex, and trading industries

● Strong interpersonal skills and the ability to build and maintain relationships with internal and external clients/customers/stakeholders

● Creative and out-of-the-box thinker

About Our Client

Smart Prop Trader is the fastest growing online prop firm in the world. A prop firm is a company that offers $100’s of thousands of dollars in funding for successful day traders. When funded, day traders will get a large percentage profit share of their trades. A prop firm gets to keep the other percentage of the profit split that the traders make. Smart Prop Trader has extremely competitive conditions and the lowest prices in the industry along with having a well known in the space CEO – Blake Olson who got popular in the prop firm space from his YouTube channel ‘Trade Connect VVS’.