Executive Assistant I Jobs

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Executive Assistant I

Salary

$46,425.60 - $59,092.80 Annually

Location

Anchorage, AK

Job Type

Regular / Full Time

Job Number

2023-08852

Department

Equal Rights Commission

Division

Equal Right Commission

Opening Date

06/09/2023

Closing Date

Continuous

• Questions
• Benefits
• Description

Job Information

Open to the general public and any current Municipal employee.

This position is exempt from collective bargaining in accordance with Anchorage Municipal Code (AMC) 3.70.060.C.10.

FLSA STATUS: Non-exempt

DEPARTMENT: Anchorage Equal Rights Commission

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: 632 W 6th Avenue

Example of Duties

The Executive Assistant provides confidential, administrative support to the Executive Director, who delegates a substantial amount of administrative detail and non-routine work to the Executive Assistant, including preparation and maintenance of budget, accounts payable, procurement card payment approvals, federal Equal Employment Opportunity Commission (EEOC) contract payments, coordination with other municipal departments, and preparation of reports in support of the agency. The Executive Assistant prepares and serves certificates of service for agency filings, monitors agency performance under the federal EEOC contract, and maintains data in both the Anchorage Equal Rights Commission (AERC) and EEOC databases, auditing periodically for accuracy. The Executive Assistant monitors and prepares weekly and monthly statistical reports, assuring compliance with the EEOC contract, reporting any abnormalities to the Executive Director, and taking action to correct abnormalities. The Executive Assistant prepares pleadings in reconsideration cases, as well as appellate cases filed in the court system. The Executive Assistant's broad scope of duties assures the professional image of the agency and supports the Executive Director as needs arise.

Minimum Qualifications / Substitutions / Preferences

A successful candidate must demonstrate ability to type at least 35 WPM.

AND

High school diploma, GED, or the equivalent and three (3) years of experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.

OR

Associate’s degree in Business Administration, Accounting, Legal Studies, Paralegal Studies or similar discipline and one (1) year of experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings and functions.

Preferences

Experience as a legal secretary.

Experience as a paralegal.

Instructions To Applicants

Please attached certification of typing speed to your application. There are a number of free online typing tests available.

Additional Important Information

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify . E-Verify® is a registered trademark of the U.S. Department of Homeland Security. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

All required licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

Application Process

Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4447 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits

• Dependent Life Insurance
• Life Insurance
• Health Savings Accounts
• Medical/Dental/Vision/Audio
• Long Term Disability
• Flexible Spending Accounts – Health and Dependent Care
• Short Term Disability

Retirement

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

Employer Paid Benefits

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

01

Did you attach certification of your typing speed to your application? If not you can go to the Attachments section of the application and upload a certification then return to this question.

• No
• Yes

02

Please indicate your level of education:

• Associate's degree or higher in Business Administration, Accounting, Legal Studies, Paralegal Studies or similar discipline.
• Associate's degree or higher in different discipline.
• High school diploma, GED, or the equivalent.
• No high school diploma, GED, or the equivalent.

03

Please indicate your amount of experience:

• I do not have relevant work experience.
• At least one (1) year experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.
• More than three (3) years experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.
• Less than one (1) year experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.
• At least three (3) years experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.
• At least two (2) years experience in office clerical or secretarial functions, which must include spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings.

04

Do you have any work experience as a legal secretary?

• Yes
• No

05

Do you have any work experience as a paralegal?

• No
• Yes

Required Question

Agency

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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