Executive Assistant Jobs

[Job Summary:]{times="" new="" roman\",serif\"=""}\ [The Executive Assistant provides high-level support to the Tribal Administrator, staff, and Council in a one-on-one working relationship both in person and through written communication. The Executive Assistant handles a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. Duties range from maintaining smooth and efficient office systems to managing the Tribal Administrators schedule and representing them in calls and meetings when unavailable. This is a regular, full-time, and non-exempt position.]{times="" new="" roman\",serif\"=""}\ \ [Reporting Relationship and Classification:]{times="" new="" roman\",serif\"=""}\ [The Executive Assistant is directly supervised by the Tribal Administrator and supervises the Receptionist.]{times="" new="" roman\",serif\"=""}\ \ [Duties and Responsibilities:]{times="" new="" roman\",serif\"=""}

• [Maintains professional and technical knowledge by attending educational workshops, classes or training\'s and review professional publications as available]{times="" new="" roman\",serif\"=""}
• [Provide and maintain new hire packets]{times="" new="" roman\",serif\"=""}
• [Provides regular Council meeting support including but not limited to arranging, securing meeting supplies taking official minutes and meeting follow up]{times="" new="" roman\",serif\"=""}
• [Assist in the preparation of regularly scheduled reports]{times="" new="" roman\",serif\"=""}
• [Maintain organized employee, grants, and cor espondence files]{times="" new="" roman\",serif\"=""}
• [Assist Tribal Administrator with the planning and logistics of the Annual Meeting and Elections]{times="" new="" roman\",serif\"=""}
• [Maintain all governmental documents providing they get signed, distributed, and filed accordingly]{times="" new="" roman\",serif\"=""}
• [Compose and prepare correspondence from the Tribal Administrator that is sometimes confidential]{times="" new="" roman\",serif\"=""}
• [Contact Council Members and obtain signatures on governmental documents in a timely manner]{times="" new="" roman\",serif\"=""}
• [Responsible for development and implementation of efficient office systems]{times="" new="" roman\",serif\"=""}
• [Communicate directly and on behalf of the Tribal Administrator, with Council members, donors, staff, and others on matters related to the Administrators programmatic initiatives]{times="" new="" roman\",serif\"=""}
• [Coordinate all staff and Council travel arrangements and provide travel packets in advance]{times="" new="" roman\",serif\"=""}
• [Assist the Tribal Administrator with development of meeting agendas and compiling packet materials]{times="" new="" roman\",serif\"=""}
• [Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Tribal Administrator including those of a sensitive or confidential nature]{times="" new="" roman\",serif\"=""}
• [Serve as the liaison to the Tribal Council through effective communication and recordkeeping]{times="" new="" roman\",serif\"=""}
• [Distribute official meeting packet materials and agenda to the Tribal Council within seven days of scheduled meetings ]{times="" new="" roman\",serif\"=""}
• [Facilitate regular communication with Tribal Members including design and compilation of quarterly Tribal Newsletter]{times="" new="" roman\",serif\"=""}
• [Represent the Tribal Administrator by attending meetings and/or teleconferences in their absence]{times="" new="" roman\",serif\"=""}
• [Organizes and coordinates outreach and external relations efforts]{times="" new="" roman\",serif\"=""}
• [Will provide the Council and TA with complete draft minutes within seven days of Council meetings]{times="" new="" roman\",serif\"=""}
• [Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, personnel correspondence and other tasks as may be assigned that facilitate the Tribal Administrators ability to effectively lead the organization]{times="" new="" roman\",serif\"=""}

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