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Executive Assistant – Santa Monica, California

Company

Universal Music Group

Address , Santa Monica, Ca
Employment type FULL_TIME
Salary
Expires 2023-06-08
Posted at 1 year ago
Job Description
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Interscope Geffen A&M Records (“IGA”) is home to some of the biggest artists in the world including U2, Eminem, Kendrick Lamar, J Cole, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family.
How we LEAD:
We are looking for an Executive Assistant to provide support the EVP Chief Revenue Officer, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
How you’ll CREATE:
Primary Responsibilities
  • Manage and update calendars
  • Work closely with other executive assistants
  • Book travel, accommodations, & car services
  • Proactively prepare the executives for meetings
  • Exercise discretion when patching calls and interrupting meetings
  • Coordinate and prioritize incoming verbal and email requests
  • Create and maintain presentations and other projects as assigned
  • Maintain a strong working knowledge of artist roster, employees, and external contacts
  • Arrange meetings and conference calls via telephone and email
Handle Administrative Duties
  • Greet meeting participants and arrange food service for meetings
  • Solicit & distribute concert tickets to departments & partners
  • Track the department’s quarterly budget
  • Promptly address any IT issues
  • Process and communicate department travel & entertainment expenses
  • Gather & organize assets for upcoming projects
  • Create and send grammatically/punctually correct internal/external company communication
  • Order office supplies, make restaurant reservations, and file expenses
  • Archive and organize emails by topic and keep apprised of ongoing deals
Bring your VIBE:
  • Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality
  • Excellent follow-through and attention to detail
  • Excellent written and verbal communication
  • Excellent organization and time management skills
  • Ability to interact comfortably and effectively with employees of companies we do business with
  • Bachelor’s Degree preferred
  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Music or entertainment experience is highly preferred
  • Experience supporting more than one senior executive is preferred
  • Excellent customer service skills
  • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
  • Self-motivated, proactive, and resourceful
  • Flexible – able to adjust to changing priorities, and able to multi-task
Perks Playlist:
  • A lifetime fertility support allowance of $30,000 to plan participants
  • Student Loan Repayment Assistance and Tuition Reimbursement
  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
  • Comprehensive medical, dental, vision, and FSA options, as well as:
    • 100% coverage for out-patient mental health services
    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
    • A lifetime fertility support allowance of $30,000 to plan participants
    • Student Loan Repayment Assistance and Tuition Reimbursement
    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
  • 100% coverage for out-patient mental health services
  • Flexible Paid Time Off (PTO) for exempt employees
  • 10 Paid Holidays (including Juneteenth and Wellbeing Day)
  • 2-weeks paid Winter Break
  • Variety of ways to prioritize much-needed time away from work including:
    • Flexible Paid Time Off (PTO) for exempt employees
    • 3-weeks PTO for non-exempt employees
    • 2-weeks paid Winter Break
    • 10 Paid Holidays (including Juneteenth and Wellbeing Day)
    • Summer Fridays (between Memorial Day and Labor Day)
    • Generous paid parental leave for every type of parent
  • Generous paid parental leave for every type of parent
  • Summer Fridays (between Memorial Day and Labor Day)
  • 3-weeks PTO for non-exempt employees
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer.
For more information, please click on the following links.
E-Verify Participation Poster:
English / Spanish
E-Verify Right to Work Poster:
English
|
Spanish

Job Category:
Administrative
Salary Range:
$38,358 - $68,640
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.