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Executive Administrator To The Deputy Director And Chief Curator
Company | Philadelphia Museum of Art |
Address | Philadelphia, PA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-07-14 |
Posted at | 11 months ago |
We Are Committed to an Inclusive Workplace
- Working on special initiatives and projects as requested.
- Supporting constituent relationships on behalf of the Deputy Director and Chief Curator especially those with Trustees, staff, donors, volunteers, and patrons, exercising considerable discretion and confidentiality in all matters.
- Managing the Deputy Director and Chief Curator’s schedule and calendar and assisting with the prioritization of their time.
- Maintaining and updating files and contact information.
- Answering, screening, and directing calls as appropriate.
- Performing other duties as assigned.
- Organizing travel and ancillary arrangements for the Deputy Director and Chief Curator and preparing detailed itineraries as needed.
- Responding to internal and external inquiries and preparing and distributing written/electronic correspondence and information as needed.
- Assist the Deputy Director and Chief Curator in maintaining and effectuating policies in connection with management of the division, including with respect to labor and employee relations.
- Maintaining budgets and expense logs. Preparing invoices for signature and payment.
- Scheduling meetings, events, and programs with staff, Trustees, constituents, colleagues, and others.
- Managing a variety of projects within the Curatorial Affairs division, including cultivation trips.
- Ensuring that all projects, works in progress, and relationships with both internal and external constituents receive timely focus.
- Liaising and working in close collaboration with the offices of the Director and CEO and the Director of Curatorial Initiatives
- Provide project management and administrative support to the Director of Curatorial Initiatives on Curatorial Affairs division matters as needed.
- Preparing and composing responses as needed.
- Organizing and maintaining electronic and paper files of all correspondence, memos, proposals, etc. generated and received by the Deputy Director and Chief Curator.
- Conducting project research as directed by the Deputy Director and Chief Curator.
- Strong computer skills; must be proficient in MS Office suite, specifically Word, PowerPoint, Excel, and Outlook.
- Several years of experience providing administrative support at the executive level.
- Demonstrated interest and knowledge of the arts; experience working in the nonprofit sector and/or a museum preferred.
- Excellent written and verbal communication skills. Proficiency in languages other than English is highly desirable.
- Bachelor’s degree or equivalent experience.
- Ability to manage multiple complex projects at a time.
- Experience in a professional environment demanding thoughtfulness and confidentiality with ability to relate well to people from many different backgrounds.
- Professional demeanor, especially under pressure.
- Strong attention to detail and ability to work accurately under deadline.
- Must be able to work in a fast-paced work environment.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- COVID-19 vaccination required.
- This position is full-time, exempt and 35 hours per week.
- This position reports to the Deputy Director and Chief Curator.
- Able to move items up to 10 pounds
- The minimum salary for this position is $60,000.
- Occasional travel may be required.
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Adheres to all museum protocols, procedures, rules, and policies.
- Maintains confidentiality.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
- Special staff tours and presentations from our curatorial and conservation teams
- Discounted guest tickets for admission
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Free general admission to the museum for you and your immediate family
- Discounts on gift memberships
- Medical, dental, and vision benefits
- Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
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